Office Assistant I (20-5655, 20-5656)
Workplace Alaska - Alaska

This job posting is no longer available on Workplace Alaska. Find similar jobs: Office Assistant jobs - Workplace Alaska jobs

The Department of Corrections, Division of Institutions, is recruiting for an Office Assistant I position at the Goose Creek Correctional Center located in the Point MacKenzie area.

This position provides clerical support for Administrative and Correctional Staff, the Probation Department, and Records Department at Goose Creek Correctional Center.

Duties for this position include but are not limited to:
  • Type memos, correspondence, and reports;
  • Maintain a filing system;
  • Process institutional mail;
  • Order and maintain office supplies;
  • Assist in ordering and receiving items for Inmate stores;
  • Complete on-line travel reservations;
  • Create, make changes to, and maintain institutional computer forms;
  • Calculate employee time sheets;
  • Enter time sheet information into an automated payroll accounting system;
  • Input varied information into multiple databases;
  • Sell meal tickets to staff, account for all funds, and balance cash box on a daily basis;
  • Perform other administrative duties when others are on leave.
The Ideal candidate will have experience in some or all of the above listed job duties.

The successful candidate should possess the ability to work independently and perform clerical assignments with minimal direct supervision.

A strong background in computers, especially Microsoft programs such as Word, Excel, and Access is desirable, as this position regularly creates and inputs data into spreadsheets, databases, and various other documents.

Your work history as described in your application, resume, and profile must support your responses to the supplemental questions. Please select the best response for each of the supplemental questions. You are required to be forthright and honest.

***This recruitment is only open to applicants who can meet residency requirements***

Minimum Qualifications:

High school diploma or the equivalent.
AND
Six months of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocational education equal one month of experience).

A Career Readiness Certificate with ACT WorkKeys® scores of skill level 3 or higher in Locating Information, skill level 3 or higher in Applied Mathematics, and skill level 3 or higher in Reading for Information will substitute for the high school diploma and required experience.

Special Note:
“High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

ACT WorkKeys® skill testing and career readiness certification is available at the Department of Labor and Workforce Development’s Alaska Job Centers.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular Alaska driver's license and be 18 years of age or older.

Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.

Additional Required Information:

REQUESTED DOCUMENTS
Applicants are required to attach to their application or bring with them at time of interview:

  • Resume;
  • List of three professional references;
  • Three most recent performance evaluations;
  • Education transcripts or copy of degree (if using education to meet the minimum qualifications);
  • Career Readiness Certificate with ACT WorkKeys® scores (if using to meet the minimum qualifications).
  • EDUCATION
    If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

    WORK EXPERIENCE
    If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

    MULTIPLE VACANCIES
    This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

    FINGERPRINT NOTICE
    All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

    EEO STATEMENT
    The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at the address above. The State of Alaska is an equal opportunity employer.

    NOTICE
    Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘governmentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska .

    Contact Information:

    For more information about this positing please contact:

    Name: Chelsea Frantzich
    Phone: (907) 864-8129
    E-mail: chelsea.frantzich@alaska.gov

    Workplace Alaska - 15 months ago - save job - copy to clipboard