The City of Idaho Falls is accepting applications for the position of Office Assistant I. Reporting to the Wastewater Superintendent, this position performs a variety of working level clerical duties requiring the exercise of independent judgment to expedite the day to day functions and administrative operations of the department.
Greets the public in person or over the telephone; answers inquiries, routes problems to appropriate individual or department; determines nature and seriousness of problems and acts accordingly; maintains schedule and reminds Superintendent of meetings and appointments; schedules conference and training room; schedules superintendent appointments; manages department files and records in compliance with city standards and regulations.
Receives and processes work orders; ensures timely delivery of work requests as needed to help establish daily project priorities; updates computer documentation to verify work order status.
Maintains records and files of employees time sheets, absence reports, materials used, work project sheets, purchase orders, equipment usage hours, E.P.A. reports, and other documents important to the proper functioning of the Wastewater Department.
Composes and types time sheets, purchase requisitions, work requests, accident report forms, business letters, interoffice memos, personnel actions, and monthly activity reports for the Wastewater Department.
Acts as radio dispatcher by relaying pertinent information to City Wastewater crews and all others concerned; commits troubleshooter to respond to service and emergency calls.
Compiles billing information for work done by the Wastewater Department; maintains an inventory of parts, equipment, and needed office supplies.
Performs related duties as required.
1. Education and Experience : A. Graduation from high school with course work in general office practices; AND B. One (1) year of progressively responsible clerical or office experience; OR C. An equivalent combination of education and experience.
2. Knowledge, Skills, and Abilities : Working knowledge of modern office practices and procedures; of grammar, spelling and punctuation; of modern filing systems related to alphabetical and numeric files; personal computer operations and various program applications such as MS Word, Excel, etc.; telephone etiquette, various office machines, i.e. ten-key, copy machine, fax, etc. knowledge of administrative procedures; of legal processes associated with the maintenance of public records and documents; interpersonal communication skills, bookkeeping and basic accounting.
Skill in computer keyboard operations and use of various software applications.
Ability to exercise initiative, independent judgment and to act resourcefully under varying conditions; communicate effectively verbally and in writing; establish and maintain effective working relationships with fellow employees, other agencies of the public; perform general bookkeeping; establish and maintain comprehensive records and files.
3. Special Qualifications : Must type at a rate of 50 words per minute.
Incumbent of the Tasks require a variety of physical activities not generally involving muscular strain. Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, related to walking, standing, stooping, sitting, reaching, and lifting. Essential functions require talking, hearing and seeing. Common eye, hand, finger, leg and foot dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking