General duties include preparing material invoices for payment, switch list and updating status reports, telephone coverage, coordinate arrange customer and external contacts meetings, disseminate and distribute mail for appropriate action, follow-up on status and responses, report and maintain records, contracts and files, ensure that files for the department area are properly documented, and compile information for both internal and external meetings. Create, utilize, and manipulate Excel Spreadsheets, and other Microsoft Office tools including Outlook. Ability to develop and maintain a current knowledge of government, industry, customer and company standards, procedures, policy/rules. Become familiar with NDE requirements and procedures applicable to the repair and testing of rail cars and their components. Be able to make logical decisions and associations, show initiative and be a productive self starter with minimal supervision.
Essential Duties and Responsibilities include the following. Other duties may be assigned, as requested or required.
Interact with internal and external customers to resolve problems and/or handle requests for information
Ensure that timely action is taken on correspondence and telephone calls.
Responsible for planning and coordinating certain department and customer on-site visits.
. Ability to work flexible schedule upon short notice when required
. Proofread and make corrections to reports, spreadsheets, billing statements and other documents.
. Must be comfortable with working in Manufacturing/Production environment and spend time in facility with little or no environmental controls, excessive heat/cold, noise and dirt.
Experience with Microsoft Office, Outlook, and other frequently utilized Manufacturing and Production Software.
Prefer experience and familiarity with Heavy Production and Manufacturing Environment
Post-secondary education or 3 years of work-related experience; or equivalent combination of education and experience.
Knowledge, Skills, and Abilities:
Ability to work well independently and in a team. Shorthand/speedwriting skills are helpful.
Excellent written and oral communication skills required
Strong grammar and editing skills are required
Must be able to handle confidential matters discreetly, work effectively in a team environment with all levels of personnel, including senior management (internal and external)
Handle multiple tasks simultaneously and prioritize tasks based on importance and time frames.
Ability to research and analyze customer information and data to provide useful recommendations for revenue growth
Knowledge of and skill in using personal computer and computer software, including spreadsheets, electronic mail, presentation software, and word processing software.
Ability to collect and compile data, define problems, establish facts, and draw valid conclusions.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to write legibly.
Ability to communicate with co-workers, management, and business contacts in an efficient, courteous, and professional manner.
Able to travel on a limited basis
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Must be able to stand and walk to file cabinets, office equipment and supplies, and other offices 15% of time.
Must be able to sit at desk to perform duties 75% of time.
Must be able to use hands to finger and feel keys on keyboards and calculators 75% of time.
Must be able to reach with hands and arms to file, grasp, and maneuver paperwork; and/or reach and operate personal computer and office equipment 100% of time.
Must be able to stoop or kneel to reach file drawers, cabinets 5% of time.
Must have close vision and ability to adjust focus to operate personal computer, calculate, compile and enter information from timesheets and timecards.
Must be able to talk and hear to communicate with co-workers, workers in other locations, business associates, and management 100% of time.
The employee in this job is required to exert up to 20 pounds of force occasionally and up to 10 pounds of force regularly.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the essential functions of this job, the employee is in an office environment but will on occasion be required to work in a plant/production setting subject to excessive environmental fluctuations (heat/cold) loud noise, and large moving equipment.
Employees in this job have no supervisory responsibilities
Watco, Inc. - 20 months ago
Watco Companies (WCI) offers a wide-range of railcar services. Subsidiary Watco Transportation Services (WTS) runs 20-plus short-line...