Office Coordinator - University Temporary Services
North Carolina State University - Raleigh, NC

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NC State is a nationally recognized, major research university organized into 10 colleges that cover a diversity of fields.

The Division of Human Resources serves the University and facilitates accomplishment of the mission and strategic plan. It encompasses the functional areas of employment, classification & compensation, benefits, payroll, employee relations, training, and HRIM . Services are provided for over 4,000 SPA employees, approximately 2,000 EPA employees, and approximately 2,000 faculty as well as thousands of temporary employees. The Division must use a strategic university-wide approach for HR functions and provides leadership to university administration, managers, and employees.

University Temporary Services ( UTS ) is the in-house temporary staffing service for North Carolina State University and the University of North Carolina at Chapel Hill. UTS provides cost-effective, qualified temporary personnel in a wide variety of occupations to meet the staffing needs throughout campus.

Essential Job Duties
The Office Coordinator for University Temporary Services ( UTS ) provides administrative support to the operation including: creating, updating, and maintaining records of temporary employees using Peoplesoft; performing bi-weekly payroll functions; managing billing for receipt-supported operation; and input and maintenance of data in temporary staffing applicant tracking system. The Coordinator also is responsible for answering the main telephone line; greeting customers; interacting with potential employees, current employees, and hiring officials regarding UTS offerings, policies, and procedures; assisting the On-site Coordinator and Placement Specialist in recruitment activities (creating postings, managing temporary pools, conducting phone screens, scheduling interviews, checking references, etc.).

Other Work/Responsibilities
The position maintains the UTS filing system; budget and billing related documents, personnel files, payroll records, job requests, etc.

Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Departmental Required Skills
Must have relevant experience in coordinating or managing office activities in a high profile, high traffic, and busy environment. Must understand human resources processes and have advanced abilities with software and online tools. Must have excellent verbal and written communication skills.

Preferred Experience, Skills, Training/Education
Prefer 2-5 years in relevant work. Temporary staffing knowledge a plus.

Required License or Certification

Special Instructions
Resume and Cover Letter required.

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