Office Coordinator, Mid-South Office
Seedco - Memphis, TN

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The Office Coordinator is responsible for organizing and coordinating Mid-South office operations and procedures in order to ensure organizational effectiveness and efficiency.

Primary Job Functions:
  • Acts as a liaison to HR for payroll, benefits management and human resources
  • Direct, coordinate, set goals, and deadlines for the administration team
  • Recommend and implement procedures or policy changes to improve office operations
  • Monitor and safeguard office supplies and capital purchases
  • Assist with vendor procurement and problem resolution
  • Conduct research and compile information for presentation to staff
  • Responsible for new hire introductions and completion of paperwork
  • Reconcile timesheets of contract labor to be submitted for payment
  • Coordinate parking for staff and visitors with outside vendors
  • Process new contracts/agreements to be approved by management and legal department
  • Create new contract files in Salesforce and filing system
  • Supervise administrative staff to ensure efficiency and completion of job responsibilities
  • Arrange calendar and meetings for executive management
  • Assist other managers with special projects and other administrative functions
  • Responsible for completion of other duties when assigned as needed.
Supervisory Reports :

Administrative Assistant, Receptionist

Interacts with:

This position will work collaboratively with all other departments in the Mid-South office, as well as HR, Payroll and Legal departments in NYC.

Qualifications –

Education and Related Work Experience:
  • A bachelors degree in accounting or business administration, and three years of related work experience or or a High School Diploma, GED or Associate’s degree and eight (8) years equivalent work experience at a supervisory level is required.
  • Prior supervisory experience preferred
Knowledge, skills and abilities
  • Must be able to multi-task and complete tasks efficiently and in a timely manner
  • Strong verbal and written communication skills are required
  • Ability to supervise office administrative staff
  • Possess strong internet and other computer skills
  • Salesforce knowledge is preferred
  • Must have strong Microsoft Office skills (Excel, Word, Power Point, Project Planner, and Microsoft Outlook)
  • Knowledge of records management procedures as related to contracts/agreements preferred.
  • Must be organized, detail oriented and have the ability to work effectively under pressure in both a team setting and individually.
Other Special Considerations:

This job is performed under general office conditions, and is not subject to any strenuous physical demands or dangerous conditions.