Office Manager/Accounting Admin
Unleaded Communications - Houston, TX

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Join the team of one of the fastest growing marketing and advertising agencies in the region. The Office Manager/Accounting Admin role at Unleaded Communications is designed for organized, versatile, outgoing professionals who thrive on multi-tasking. This dynamic talent will spend approximately 70% of their time managing a wide range of day-to-day office needs and 30% of their time supporting the Unleaded accounting team.

More specifically, the Office Manager (70%) aspect of this role will include, but not be limited to the following:
  • Managing front desk and all administrative and clerical duties, including answering phones, scanning and copying documents, ordering and monitoring of office supplies, travel arrangements, processing and distributing mail, scheduling courier services
  • Representing Unleaded professionally to all visitors to the agency and attentively greeting/receiving all clients and visitors
  • Primary contact for general office issues (i.e., the first person to be contacted when administrative issues arise)
  • Prepare conference areas for client meetings
  • Schedule and coordinate internal events (i.e. birthdays, holiday parties, company lunches, client appreciation events, etc.)
  • Manage and coordinate client gift list for holidays
  • Maintain composed, tidy agency appearance
  • Set up meetings as requested and ensure steady flow of conference area schedules
  • Coordinate agency expense approvals and documentation
The Accounting Admin (30%) aspect of this role will include, but not be limited to the following:
  • Day-to-day processing of vendor bills and credit card transactions and for the development and maintenance of vendor and other Accounting Department files
  • Responsible for ensuring that assigned accounting work is completed in a timely and accurate manner
  • Support other Accounting Department staff in the execution of daily accounting duties
  • Periodic contact with the Company’s senior managers and select external advisors and vendors to the Company
  • Obtain and maintain a thorough understanding of the general ledger structure
  • Process AP (Accounts Payable) transactions (including credit card transactions)
  • Maintain vendor files/records
  • Collaborate with the other Company staff to support overall Company goals and objectives
  • Respond to inquiries from business operations staff regarding job-specific vendor transactions and research related thereto
  • Support the Accounting Manager with special projects as required
  • Bachelors Degree (preferred)
  • 2-3 years professional experience in office management, receptionist and/or accounting admin role
  • Some experience with financial reporting/general ledger and job cost accounting would be beneficial
  • Advertising agency or graphic design firm experience is a plus
  • Must be computer proficient and able to thrive in a fast-paced setting
  • Must have solid experience with Microsoft Excel, Word and PowerPoint
  • Good verbal and written communication skills
  • Strong interpersonal and customer service skills required
  • Ability to multi-task, work under pressure and meet deadlines required
  • Detail-oriented with the ability to respond effectively and efficiently to day-to-day complications
  • Self-motivated individual with a positive, "whatever it takes" attitude

Unleaded Communications (www.ulcomm.com) is a full-service marketing, advertising and public relations firm specializing in business-to-business marketing. Established in 2000, Unleaded occupies approximately 10,000 square feet of loft office space in downtown Houston’s historic warehouse district.

Unleaded is a 44-person agency with a 10-year legacy of serving the marketing needs of businesses ranging from Fortune 500 corporations to aggressive small businesses. The agency’s client base is composed of companies in the energy, industrial, technology, healthcare and consumer sectors.

Unleaded partners with its clients to help them grow, change and manage marketing-related risk. From taking businesses to the next level to helping corporate marketing leaders get ahead, Unleaded becomes an extension of client marketing teams to deliver end-to-end marketing support no matter what their situation. That includes:
  • Brand Research
  • Brand Strategy
  • Brand Assets
  • Campaign Development
  • Production Services
  • Marketing Management

Unleaded was named the Business Marketing Association’s Agency of the Year for both 2012 and 2011, in addition to winning 15 Lantern Awards and 14 Awards of Excellence at the BMA’s most recent show.

Unleaded Communications offers employees a benefits package that which includes health, vision and dental care, matching 401K and

2 weeks paid vacation.

Recruitics - 19 months ago - save job - block