Office Manager/Administrator
Sevatec, Inc. - Fairfax, VA

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  • Creates correspondences as directed by the CEO or HR department.

  • Organizes and maintains file system for CEO.

  • Manages CEO’s schedule and schedules appointments.

  • Arranges and coordinates travel schedules and reservations for CEO.

  • Coordinates and arranges meetings, prepares agendas, presentation slides, reserves and prepares facilities, may transcribe minutes of meetings as directed by the CEO.

  • Works on projects for the CEO.

  • Sorts and routes incoming mail.

  • Answers incoming telephones calls and routes calls appropriately; Arranges conference calls.

  • Orders office supplies.

  • Makes copies of correspondence or other printed materials.

  • Prepares outgoing mail and correspondence, including e-mail and faxes.

  • Orders meals and materials for meetings.

  • Manages all facility related activities.

  • Point of contact for vendors relating the facility.

  • Coordinates of all building maintenance.

  • Coordinates summer and winter social events and outings.

  • Orders business cards.

  • Serves as backup for the receptionist; Answers front desk telephone, greets visitors and leads them to the appropriate area or person;

  • Other duties as assigned.

Human Resources
  • Creates new employee files folders.

  • Ensures that new employees have space and tools needed. Coordinates with IT Specialist.

  • Assists in entering benefit enrollment forms into various websites.

  • Coordinates Birthday card distribution, Holiday letters/gifts

  • Assists in conduct reference checks as needed.

  • Files as necessary.

Sevatec, Inc. - 14 months ago - save job