Office Manager/Bookkeeper
ACLU - United States

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ACLU of NEBRASKA
Office Manager/Bookkeeper

POSITION OVERVIEW:
The ACLU of Nebraska is seeking a full-time Office Manager/Bookkeeper who will be responsible for ensuring the smooth daily functioning of the state ACLU of Nebraska office, including working with outside vendors and contractors, handling various payroll and accounting functions, developing and organizing office procedures and systems and providing administrative support to staff.

The ACLU of Nebraska – a leading non-profit, civil rights public interest organization – is the state’s guardian of freedom; working daily in courts Nebraska Legislature and communities statewide to defend and preserve the individual rights and liberties guaranteed by the U.S. and Nebraska Constitutions. The ACLU is a highly rewarding place to work for those interested in protecting our fundamental civil rights, including immigrants’ rights, racial justice, religious liberty, reproductive rights, LGBT rights, and privacy. Founded in 1966, the ACLU of Nebraska is located in Lincoln and Omaha and has 4 full-time staff members and a contract Lobbyist & Litigator. To learn more about the work of the ACLU, please visit www.aclunebraska.org and www.aclu.org .

OFFICE MANAGEMENT :
Answer and route all incoming calls.

Ensure a tidy, organized and cohesive work environment for staff, interns and volunteers.

Maintain office equipment and supply inventory.

Ensure staff, interns and volunteers receive training and support for use of equipment and basic office policies.

Manage file storage and archiving procedures and ensure compliance with records retention and confidentiality guidelines.

IT/COMMUNICATIONS :
Work with IT consultants to maintain and safe guard phone, computer and other systems.

Ensure that the ACLU-NE is compliant with National’s technological protocols (donor/e-mail databases).

Develop best practices for all IT related issues, including email usage, document storage and security.

Administer users and content for intranets, databases, and email systems.

ACCOUNTS MANAGEMENT:
Coordinate accounts receivable, accounts payable, payroll, with accounting firm.

Ensure the timely completion of monthly bank reconciliations, general ledger entries, and financial reports for the board of directors and work with development staff for monthly reconciliation with our donor database.

Ensure timely completion of reports and forms for the National ACLU and State of Nebraska, including lobbying reports, charitable organization renewals, corporation commission reports and tax forms.

HUMAN RESOURCE MANAGEMENT :
Facilitate postings of new staff positions to ensure that job postings are provided to venues that will help create diverse applicant pools.

Maintain contact information and signed confidentiality agreements for all staff, volunteers and interns.

Report to National on human resources issues as necessary, including pension and salary surveys.

Coordinate volunteers for office projects such as packets and mailings.

Ensure staff/volunteer recognition.

EXECUTIVE/BOARD SUPPORT :
Update board member lists; produce, update and distribute directory to board and staff.

Update and distribute the board orientation manual.

Provide support for Board-related activity, including meetings, trainings, etc.

Maintain records of meetings minutes and attendance; and produce and maintain Policy Guide;

QUALIFICATIONS :
At least 3 years bookkeeping and office management/administrative support experience in a professional environment.

Knowledge of generally accepted accounting principles and procedures and their application to basic accounting.

Proficiency with accounting software (Quickbooks preferred) and sophisticated computer and clerical skills, including Microsoft Word, Excel and Outlook.

Ability to set priorities and meet deadlines on concurrent projects in a fast-paced, occasionally stressful environment.

Ability to develop effective organizational systems and understand the practices and policies that are necessary to help maintain a high-performing, employee-friendly office environment.

A confident and professional work style, superior problem solving skills, and an ability to work creatively and independently.

Impeccable organization skills with high attention to details.

Excellent oral and written skills and the ability to communicate and work effectively with volunteers, staff, board members, and the general public.

Understanding of, and passion for, ACLU mission. A commitment to diversity; a personal approach that values the individual and respects differences of race, ethnicity, age, gender, sexual orientation, religion, ability and socio-economic circumstance, and able to work with diverse individuals within the organization and broader community.

COMPENSATIONANDBENEFITS :
Salary is commensurate with experience within the parameters of the ACLU of Nebraska’s salary scale. Excellent benefits include, 100% employer-paid medical and dental insurance, 401 (k) plan with an employer match, life and long-term disability insurance, and generous paid holidays.

TO APPLY :Send a cover letter, resume and three references to:
Becki Brenner
Executive Director
ACLU Foundation of Nebraska
941 O Street #706
Lincoln, NE 68508

Applications also may be submitted by email to bbrenner@aclunebraska.org

Please reference “ Office Manager /Bookkeeper” in the subject line and all attachments should be in Word or .pdf format .

Applications accepted until position is filled. Please indicate in your cover letter where you found this job posting.

The ACLU is an equal opportunity/affirmative action employer and encourages applications from all qualified individuals including women, people of color, persons with disabilities, and lesbian, gay, bisexual, and transgender individuals.

The ACLU of Nebraska comprises two separate corporate entities, the American Civil Liberties Union of Nebraska and the ACLU Foundation of Nebraska.. Both the American Civil Liberties Union of Nebraska and the ACLU Foundation of Nebraska have the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties.

ACLU - 12 months ago - save job - block
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The philosopher Socrates once said, "I am that gadfly which God has given the state." While the American Civil Liberties Union...