Office Manager/Financial Analyst
AARP - New York, NY

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Business Unit Description

We’re millions of members strong–with more joining us every day– the largest and “most powerful grassroots organization” around, according to Fortune magazine. In fact, our commitment and collective strength enables us to serve and support a broad and diverse membership as well as embrace our own workplace diversity. Here’s your chance to take action in Washington, DC and throughout the US!

To better support AARP’s priorities and mobilize volunteers and members in the states, State Operations includes multiple teams in the National Office collaborating across all AARP entities and geographic boundaries in addition to the five regions and 53 State Offices.

Summary Statement

Serves as a member of the state management team with emphasis on achieving AARP’s vision for members in the state. Coordinates financial management activities and manages the state budget. Oversees facilities management. Works closely with the state director, managers, and the state president to coordinate and provide delivery systems that accomplish the state plan. Incumbents may perform all or a significant combination of the duties described below depending on operational necessity, including operations at the state level.

This position is located in Manhattan.

Responsibilities

Participates with the state director, staff leads and volunteers in the development, implementation and coordination of the state’s strategic operational plan and budget.

Coordinates financial management activities for the state, including budget development; financial forecasting and analysis; approval, tracking and oversight of all expenditures; policy interpretation and establishment of guidelines; adherence to policies and procedures; and resolution of accounting discrepancies. Develops data analysis used by management in operational planning and special budget reports. Oversees disbursement of grant funds, tracks expenditures and generates quarterly and year-end reports.

Negotiates contracts with vendors and writes letters of agreement for service providers.

Oversees facilities management, including installation, troubleshooting, upkeep and inventory of all office equipment, computers, telephones, videoconference technology and furniture. Depending on size and structure of the State Office, may oversee multiple facilities in multiple locations. Coordinates construction and renovation projects, office relocations and installation of furnishings. Reviews floor plan drawings, schematics and diagrams and recommends changes. Serves as liaison between national office staff and local contractors. Assists national office with lease agreements. Works with building management and maintenance personnel to provide a safe and comfortable work environment.

Directly supervises administrative staff. Manages and documents staff performance and takes corrective action when necessary. Develops and implements office systems, procedures, manuals and provides orientation and training/coaching for staff and/or on administrative procedures and policies.

Develops and implements safety, disaster preparation and disaster business recovery plans for the state.

Requirements

Bachelor’s degree and 3-5 years of experience; or an equivalent combination of training and experience related to the duties of the position. Requires experience in financial and facilities management; contemporary software applications, including proficiency in spreadsheet development; and administrative practices and staff supervision. Individual should be detail-oriented and be able to multi-task in a fast-paced and constantly changing environment.

Benefits Offered

AARP offers competitive benefits with a 401K, 100% company funded pension plan, health, dental, vision and life insurance, STD/LTD, paid vacation and sick, and other benefits.

Equal Employment Opportunity

We are an Equal Opportunity Employer that values workplace diversity.

AARP - 17 months ago - save job - block
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