Office Manager-TX
Berkshire Property Advisors - Dallas, TX

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Berkshire Property Advisors' core competency is in the multifamily real estate segment and is widely recognized as a fully integrated multifamily investment management firm. With properties extending throughout the United States, Berkshire Property Advisors provides investors with national reach and local market presence and expertise.
Berkshire Property Advisors has leveraged the tremendous talent and the deep bench strength of its team to become a fully integrated company capable of acquisitions, value creation, asset rehabilitation, professional property management, and disposition services. The ability to provide all of these core services and effectively utilize entrepreneurial sourcing to maximize efficiency is what sets Berkshire Property Advisors apart from its competitors.
In addition, Berkshire Property Advisors raises capital, invests and manages multiple funds providing portfolio diversification in strong U.S. metropolitan markets. Berkshire Property Advisors is responsible for creating portfolios that deliver maximum returns, diversify risk and create value. We are in an active growth mode, with three funds under management. We expect to have over $4 billion in assets under management and will double in size over the next several years!
Our culture is entrepreneurial – we move fast but temper our approach with patience and exercise institutional discipline. This allows us to act quickly on deals but we never cut corners. We believe in approaching every opportunity with thoughtfulness and have engineered a process that includes a proven methodology to ensure all of the research is thoroughly examined before making informed decisions.
We are seeking an Office Manager for our Houston office.
Under the general direction of the [MANAGER], the Office Manager will be committed to providing all support required to make the office staff they are supporting as productive as possible.
ESSENTIAL FUNCTIONS
Provide all required administrative support including, but not limited to:
All administrative competencies as noted on the attached “Administrative Professional Competencies” list.
Track all information sent from or to the Vice President
Maintain yearly calendar of all meetings and events associated with Berkshire property Advisors.
Preparation of information necessary for meetings
Maintenance of all files associated with the Vice President’s office.
Answer telephones and direct callers to the appropriate individual, taking messages & communicating them as appropriate.
Manage inquiries from external investors/vendors.
Send, receive and distribute mail, faxes and packages for the department.
Schedule and manage travel and expense reporting.
Schedule and manage meetings.
Order supplies.
Produce copies as required.
Process vendor invoices for department and corporate office in a timely and accurate fashion.
Manage flow of information between departments.
Prepare various documents.
Enter data into Excel for reporting purposes.
Manages all supply ordering and maintenance.
Manages event coordination for location.
Supports entire location for administrative needs.
The Company may revise this job description from time to time as business needs require. It is not intended to be an exhaustive listing of all the functions of the job, nor is to limit the Company right to assign other functions to an employee in this position. This job description does not constitute a written or implied contract of employment.
JOB QUALIFICATION REQUIREMENTS:
Knowledge/Experience:
Specialized administrative training beyond high school and at least two years of college or equivalent.
At least five years successful experience supporting executives in an administrative capacity in a publicly traded company.
Ability to create, edit and scale existing historical documents to meet current needs.
The ability to maintain confidentiality is critical, as is the ability to manage interactions among a variety of personalities.
Technical/ Educational Requirements:
Must be proficient in the use of the Microsoft Office suite of products, including, Word, Excel, Outlook, (including the calendaring function) and PowerPoint

Berkshire Property Advisors - 17 months ago - save job - block
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