Office Professional III-.5
University of Central Missouri - Warrensburg, MO

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Cover letter, resume, and 3 references required. UCM application required. Incomplete applications WILL NOT be considered. A typing test of 30 WPM must be on file in HR to be eligible for this position.

Working hours:
Monday – Friday

Varied – 20 hours per week

Bargaining Unit
No

Posting Date
01/17/2013

Closing Date
01/24/2013

Open Until Filled
No

Position Purpose

Provide support to McNair Scholars Program, to include: Carry out all support functions for McNair program director and academic coordinator. Prepare documents for the program. Schedule appointments for the director and academic coordinator. Maintain the electronic calendar. Create and maintain electronic and manual filing systems. Maintain inventory of equipment and supplies.

Provide administrative assistant support to the McNair director and academic coordinator, as requested, to include: Serve as the first point-of-contact for students and faculty. Assess the situation and give information or assistance concerning the program and services. Gather, review, and prioritize incoming correspondence, requests, and concerns. Provide keyboarding support, to include: preparing correspondence, including emails, memos, letters, reports, flyers, brochures, etc. Using the computer system, spreadsheet software, and/or database management software, track information for students enrolled in the McNair program for federal grant-reporting purposes. Check eligibility for participation in the grant-funded programs. Prepare reports, as requested. Prepare appointment forms. Manage the McNair email account. Assist in the preparation of special events. Gather and maintain update information on current and past participants. Assist with federal reports required under the grant.

Provide administrative assistant support to the program activities, to include: Assist director in organizing and implementing special programs and services provided by McNair. Create, and/or update materials. Using spreadsheet or database management software, create and maintain records. Produce reports, as requested. Create, design, and maintain McNair program web pages.

Maintain records for McNair Scholars Program budget, to include: Assemble and maintain comprehensive budget books and tracking systems for each budget. Retrieve budget information from Accounting Services reports. Maintain all documentation for expenses. Prepare budget-related paperwork. Prepare monthly, quarterly, and/or annual reports, as requested.

Education & Formal Training
High school diploma or equivalent

Other Education & Formal Training

Computer Skills
Word-Processing, Spreadsheet, Presentation, Desktop Publishing, Web Page Maintenance, Other, specify

Experience

Two (2) years administrative support experience required.

One (1) year accounting or budgeting related skills required.

Other Experience

Licenses, Certificates, Registrations, & State/Federal Requirements of Position:

Other Licenses, Certificates, Registrations, & State/Federal Requirements

Special Skills, Abilities, and Knowledge:
Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Knowledge of a University environment preferred, Human Relations/Interpersonal skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality

Other Special Skills, Abilities, and Knowledge

Mental skills, including concentration, memory, complex decision making, analytical thinking, and/or conceptual thinking.

Ability to prioritize work from multiple supervisors.

Ability to work independently and make decisions.

Creative skills, including the ability to design and create brochures, flyers, newsletters, etc.

Ability to interact with students and discern their needs quickly and professionally.

Ability to work with frequent interruptions.

Specify sensory abilities:
Physical & Environmental Factors:
Lifting (weight)

Other Physical & Environmental Factors

Lifting weight

Special Working Conditions:
Professional appearance., Work in stressful conditions.

Other Special Working Conditions

Deadlines for federal proposals and reports.

Position is grant-funded and may be reduced or eliminated with two weeks’ notice.

Ability to Keyboard
Keyboarding test required. Minimum speed required

Special Qualifications:
Other Special Qualifications

University of Central Missouri - 15 months ago - save job - block
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