Office Specialist 2 (EII)
Education-Office of Educational Improvement & Innovation - Salem, OR

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Oregon Department of Education
Every Student, Every Day—A Success!

The Oregon Department of Education provides statewide leadership for all elementary and secondary students in Oregon’s public school districts and education service districts. Responsibility also extends to public preschool programs, the state School for the Deaf, regional programs for children with disabilities, and education programs in Oregon youth corrections facilities.

There is currently one permanent, full-time position available with the Office of Educational Improvement and Innovation at the Oregon Department of Education (ODE) in Salem. This position is classified and represented by Service Employees International Union (SEIU).

The work of the Office of Educational Improvement and Innovation (EII) is to ensure that all components of Oregon’s public and private educational enterprise, pre-kindergarten through postsecondary (PK-20), are effectively interconnected to provide appropriate and personalized instruction for each student. EII provides leadership to Oregon's districts and schools, professional development for teachers and administrators, and tools for student success.

Duties & Responsibilities:
The main duties of this position are as follows.
Provide a broad range of support for the Teaching and Learning Team, including support to education specialists and the team director, and EII as a whole; Answer questions from staff and public not requiring research or technical knowledge, concerning areas supported by this position, workshops, meetings, department policies and procedures, etc.; Respond to requests from ESDs and local school districts for information about the various programs not requiring research or technical knowledge; Assist in preparation of reports; Maintain necessary records and paperwork that require management approval; Ensure a smooth and expeditious flow of all transactions; Maintain good communication with staff and the public.

WORKING CONDITIONS

Pressure of frequent deadlines and rush jobs. Constant interruptions from telephones and persons seeking information, which requires the handling of several projects or tasks simultaneously while developing quality projects for each timeline.

Qualifications & Desired Attributes:
MINIMUM QUALIFICATIONS

Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;
OR
An Associate's degree in Office Occupations or Office Technology;
OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

DESIRED ATTRIBUTES
Ability to prioritize and multi-task work with frequent distractions in an open office environment Proficient with MS Word and Excel. Excellent verbal and written communication skills.

Note: Your application materials must clearly describe how you meet these qualifications. Answers to the supplemental questions must be supported by the "Work Experience" section of your Oregon E-Recruit application.

Note: If you are using education to meet the minimum qualifications, a copy of all transcripts must be attached at the time of application in order to receive credit for college degrees or coursework. Transcripts must include coursework and indicate that a degree was conferred. Online transcripts are acceptable. Official or original transcripts are not required; however, they may be required to validate education. Note: To protect your confidential information, please redact (black out) your social security number on all transcripts before attaching to your application.

***ATTACH THE FOLLOWING TO YOUR E-RECRUIT APPLICATION***

1. Transcripts if you are using education to meet the minimum qualifications.

All application materials must be received by the closing date and time posted on this announcement.

Additional Information:
To apply: follow the “Apply” link above and complete the Oregon employment application online. Only complete applications submitted online will be considered . We do not accept paper or e-mail applications.

ODE will communicate with all applicants by e-mail. The state of Oregon is now requiring all applications have a valid email address. If you do not currently have an email address and do not know where to go to get one please refer to our Applicant E-Recruit FAQ's web page. The state of Oregon does not endorse any particular provider.

Depending on the volume of applications received for this recruitment, you should allow two weeks after the close date to be notified concerning the review of your application. This job announcement may be used to fill future vacancies in this class of work. Apply now if you are interested in this/or future vacancies.

Determining Minimum Qualifications: Your application materials must clearly describe how you meet these qualifications. Answers to the supplemental questions must be supported by the “Work Experience” section of your Oregon E-Recruit application or you may not be considered for this position. A resume (text or attached) will not be reviewed for work history unless stated in the job posting that it is a required attachment.

Only complete applications will be considered. Be sure to answer all supplemental questions and attach all required documents. Late submissions will not be accepted.

Supplemental Questions: Be sure to answer the “Supplemental Questions” and attach all required documents. In order to evaluate your experience as it relates to this position, we need your responses to the supplemental questions. They will be the sole basis for determining which applicants, among those who meet the minimum qualifications, will be provided an interview. Failure to respond to each question in the space provided for that question may result in disqualification of your application.

The space provided will expand to accommodate additional text beyond the area shown. You may cut and paste text into the space provided from a word processing program, such as Word, WordPerfect, or Notepad.

Please note that your responses will also be evaluated for English usage, grammar, spelling, and punctuation.

Attachments: If you need assistance with adding attachments to your profile or to a specific job posting please go to http://www.oregon.gov/DAS/STJOBS/docs/addingremovingattachments.pdf for further instructions. This quick help guide can also be found on the State Jobs Page by clicking in the Applicant E-Recruit FAQ's then click on Applicant Profile Maintenance. If you are unable to upload attachments, please contact Recruitment Services to discuss possible alternatives.

Interviews: Qualified applicants whose responses most closely match the minimum qualifications and desired attributes for this position will be invited to an interview. If called for an interview, applicants will be asked to sign a reference authorization and release form at the time of interview.

Background Check: Applicants will be subject to a thorough background investigation including driving record. Adverse background data may be grounds for immediate disqualification. Applicants will be subject to a Computerized Criminal History check. Conviction of a crime will not automatically preclude an appointment. The circumstances involved in the conviction will be considered.

If you require an alternate format in order to complete the employment process, you may call Recruitment Services at (503) 947-5757. Please be prepared to leave a message describing the alternate format needed.

Recruitment Contact:
Cassie Graham, Human Resources
Oregon Department of Education
255 Capitol Street NE
Salem, OR 97310
Ph: 503-947-5635
Email: cassie.graham@state.or.us

For more information on veterans’ preference points, please visit
http://www.oregon.gov/DAS/STJOBS/pages/vetpoints.aspx
For more information about the Oregon Department of Education visit:
http://www.ode.state.or.us/

The pay and benefits on all announcements may change without notice. Please be aware that due to the economic downturn and subsequent state budget shortfall, the Governor has ordered mandatory unpaid furlough days for employees. This position will be required to take furlough days in the 2011-13 biennium.

NOTE: The Oregon Department of Education does not offer visa sponsorships. Within three days of hire, the successful candidate will be required to complete the U.S. Department of Justice form I-9 confirming authorization to work in the United States.

The Oregon Department of Education is an affirmative action equal opportunity employer and encourages qualified women, persons of color, persons with disabilities, and any other classification protected under state or federal law to apply for this opening.

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