Part-Time Office Assistant III - Animal ...
City of Irvine - Irvine, CA

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The City of Irvine seeks a skilled candidate with a background or interest in animal care, demonstrated office experience and strong customer service and leadership skills to assist with the front office operations at the Irvine Animal Care Center. This position is Extended Part-Time with a schedule requirement of 32 hours per week.

Essential Duties and Responsibilities:
Assist the public with the paperwork for animal adoptions, animal licensing, and general animal reunions with owners.

Troubleshoot bookkeeping issues and processes and account for money.

Respond to public inquiries and answer a variety of questions about Animal Care Center programs and services via the telephone and in person.

Perform general clerical tasks such as data entry into the Chameleon database, record keeping, answering phones, copying and filing.

May train and provide day-to-day direction to entry level staff.

Maintain inventories and lists; order supplies and forms.

Research and review a variety of materials; maintain and update files, records and logs pertaining to the Animal Care Center.

HOURS: 32 hours per week; weekday hours may vary and some weekend availability is required.

Minimum Training and Experience Required to Perform Essential Job Functions:

High School diploma or equivalent and one year responsible clerical experience or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Experience working in an Animal Care setting a plus.

Ability to multi-task in a busy animal shelter environment which has exposure to a variety of domestic and wild animals with varying degrees of dander, fur and feathers.

Excellent customer service, interpersonal and communication skills.

Ability to respond to potentially intense, sensitive situations in a rational and decisive manner, using tact, self-restraint and good judgment.

Ability to take direction, work independently, and display detail orientation and excellent organizational skills.

General administrative and computer experience a must.

Ability to push, pull, drag, lift, and carry equipment/supplies (weighing 50 lbs) and ability to lean, stoop, twist, and bend in the performance of job.

Supplemental Information:
ABOUT THE ORGANIZATION

The City of Irvine encompasses over 65 square miles and has a current residential population of over 212,000. Since its incorporation 35 years ago, Irvine has grown into an international hub for firms specializing in high-tech, bio-science, and automobile design. The City is ideally located adjacent to John Wayne/Orange County Airport and close to many of Southern California's largest tourist attractions, numerous resorts, and some of the state's finest beaches. Irvine has also been recognized as "one of the ten (10) best places in the nation to live," according to U.S. News and World Report. Other notable publications such as Parents Magazine indicate that Irvine is "one of the best places in the U.S. to raise a family." The City of Irvine also has the distinction of being one of the safest cities in the nation with populations in excess of 100,000, according to FBI statistics for four consecutive years. The Irvine community features myriad entertainment and recreational opportunities, parks and open space, a nationally recognized school district, a vibrant business environment, and an exceptional quality of life that makes it one of the most desirable cities in which to live and work. Irvine is a charter city, operating under the Council-Manager form of government. The City Manager serves as the Chief Executive Officer and is the appointing authority for two Assistant City Managers and Department Directors for the Administrative Services, Community Development, Community Services, Great Park, Public Works and Public Safety Departments. Irvine contracts for fire and emergency medical services with the Orange County Fire Authority and has three independent districts: library, educational, and utility services. The City employs approximately 783 full-time and 650 part-time personnel and has an operating budget of $148 million and a $31.4 million Capital Improvement budget.

THE DEPARTMENT

The Community Services Department has developed over the City's history into an award winning mixture of programs and services. The Department employs 114 full-time and 500 part-time personnel and operates under a $28 million budget. Community Service programs/functions include Senior Services, Child, Youth, and Family Services, Animal Care, Recreation and Park Services, Disability Services, Athletics, Aquatics, Fine Arts Center, Facility Reservations and Contract Classes, Facility Maintenance Services, Public Facility Construction and Rehabilitation, Development and Park Planning, Open Space, Community Relations, Volunteer Coordination, Public Information and Special Events, and Transportation Services (TRIPS). The Department oversees development and maintenance of over 700,000 square feet of high quality public facilities, creation of community and neighborhood park systems, and operation of existing parks and facilities, which includes: athletic fields and two aquatic centers; eighteen community parks; two senior centers; seven community centers; a Fine Arts Center; thirty-two neighborhood parks; an adventure playground; a nature center; an animal care center; and a skate park. The Community Services Department's vision is to create a lasting contribution to the health and well-being of the community. The Department's mission is to provide exceptional service, innovative programs, and diverse cultural experiences in vibrant and sustainable spaces.

SELECTION PROCESS

The selection process will include an application review and evaluation and an oral interview. Questions asked during the selection process are based on the knowledge and abilities required to successfully perform the job. If you have a disability that requires accommodation during the selection process, please notify Human Resources at least 24 hours prior to the first phase of the selection process. The successful candidate will be required to take and pass a post-offer medical examination, including drug screening, by a City physician to ensure their physical suitability to perform assigned duties. In addition, the City of Irvine conducts a thorough background investigation prior to appointment. The City of Irvine is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

ADDITIONAL INFORMATION

Part-time employees are employed "at will" and serve at the pleasure of the appointing authority. As such, their services can be discontinued without cause.

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