Our Payroll/Employee Benefits Coordinator is responsible for processing ECG Management Consultants, Inc.’s multistate payroll for salaried and hourly employees. Duties include responding to employee payroll and benefits questions, processing payroll and other pertinent accounting data, and providing support to the Finance/Human Resources (F/HR) Department. This employee is located in Seattle, Washington, and reports directly to the F/HR Manager.
Essential Duties and Responsibilities
The duties and responsibilities of the Payroll/Employee Benefits Coordinator include, but are not limited to, the following:
Coordinates processes related to payroll, ensuring that payroll and time records are submitted on time and accurately.
Processes multistate, semimonthly payroll using ADP.
Maintains and updates changes in address, taxes, deductions, and direct deposits in payroll system.
Reconciles payroll to general ledger and provides analysis, as needed.
Ensures tax documents for all company locations are complete, accurate, and filed on time.
Coordinates annual W-2 preparation, reconciliation, and distribution.
Coordinates semimonthly entries to record payroll expense, taxes, and deductions.
Enters payroll changes, updates, and overtime into the payroll system, ensuring accuracy.
Prepares manual checks for terminations and/or payroll corrections.
Organizes and sorts paychecks for employees. Mails checks on time to the appropriate offices and distributes in-house checks.
Supports ad hoc analysis and reporting requirements, as needed.
Maintains employee payroll files.
Prepares all new-hire paperwork and conducts new-hire orientation.
Assists with employee requests/inquiries.
Provides assistance with other HR projects as necessary.
Coordinates benefits processing, including enrollments, changes, COBRA, terminations, beneficiaries, rollovers, and distributions.
Provides detailed information to employees on various benefits programs.
Enters new member data and status changes with the appropriate online methods and meets other vendor enrollment requirements.
Resolves discrepancies with carriers.
Assists the F/HR Manager in maintaining and administering employee benefits programs, such as life, health, dental, and disability insurance and sick and personal leave accruals.
Ensures proper forms and payments are made to the appropriate agency; processes 401(k) deferrals each pay period.
Assists in the auditing of ECG’s 401(k) plan and in various other financial reviews.
Works closely with the F/HR Manager in coordination of annual enrollment, illustration of benefits, and profit-sharing compliance.
Provides additional support to the F/HR Department, as required.
Requirements and Qualifications
The qualifications for the position of Payroll/Employee Benefits Coordinator include, but are not limited to, the following:
5 to 8-plus years of experience.
Bachelor’s degree or equivalent experience in HR/finance or related field.
ADP experience required.
Excellent organizational and administrative skills.
Strong analytical skills and meticulous attention to detail.
Ability to maintain confidentiality.
Ability to research complex payroll issues and implement solutions independently.
Timely follow-through and completion of all duties.
Strong critical-thinking skills and professional judgment.
Ability to function well with a high degree of autonomy.
Strong employee relations experience.
Ability to run and analyze reports and data.
Highly proficient in Microsoft Word, Excel, and PowerPoint and Internet search tools and methodologies.
Deltek Vision experience a plus.
Ability to quickly build trusting relationships, gain credibility, and work with all levels in the organization, as well as with external vendors.
ECG Management Consultants, Inc. - 2 years ago