Personnel Analyst - Senior
Placer County - Placer County, CA

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Only current, permanent Placer County employees may apply for this promotional recruitment.

DEFINITION To act as a lead in the performance of administrative and analytical functions related to providing a variety of personnel services to assigned department(s); to serve as the primary personnel management advisor to assigned departments; to perform complex and difficult professional personnel analyst duties in the areas of civil service, equal employment, selection, classification, compensation and benefits administration; and to function as an effective and productive team member.

DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Personnel Analyst series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, and by the high degree of broad based and specialized knowledge required. Employees perform the more difficult and responsible types of duties assigned to classes within this series including administering personnel services for assigned departments, advising and supporting assigned departments in the implementation of personnel activities, and exercising direct supervision over professional, technical, and clerical staff. Employees at this level are required to be fully trained in all policies, procedures, and operational systems related to assigned areas of responsibility.

SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Director of Personnel or his/her designee.

Exercises direct supervision over professional, technical, and clerical staff.
EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following:
  • Provide supervision to professional, technical and clerical staff in support of assigned department(s) and program(s); provide positive leadership and direction to a team of professional and technical staff; act as a resource to teams in providing positive personnel services.
  • Serve as a resource to assigned team and its members in all areas of personnel administration and the support of assigned departments; provide technical direction, advice, and support to assigned departments in recruitment, selection, classification, compensation, civil service process, employee relations, and related laws, guidelines, and regulations.
  • Oversee, coordinate, and participate in maintaining the integrity of the County's recruitment and selection program; utilize and oversee the utilization of the County's automated applicant tracking system.
  • Oversee, coordinate, and participate in maintaining the County’s classification plan; conduct job analyses, develop classification specifications, and prepare related recommendations for Civil Service Commission consideration.
  • Act as a major resource regarding employment opportunities and Civil Service procedures advise assigned departments regarding the grievance process and/or disciplinary actions; interpret policies, regulations, and laws as they relate to a broad range of personnel services and activities.
  • Recommend and participate in the development and implementation of Personnel Department goals and objectives for areas of assigned program and personnel administration responsibilities; establish schedules and methods for achieving work objectives; implement policies and procedures within assigned areas of professional and team responsibilities.
  • Evaluate operations and activities of assigned team’s responsibilities and personnel service administration; recommend improvements and modifications; prepare various reports on status of assigned projects, operations, and activities.
  • Plan, prioritize, assign, supervise, and review the work of assigned technical and clerical staff; participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
  • Oversee, coordinate, and participate in the administration of County’s equal employment and affirmative action programs including conducting investigations of discrimination and harassment complaints and overseeing the implementation of compliance enforcement activities for County departments.
  • Assist department’s management team in the preparation and monitoring of departmental budget; prepare cost estimates for budget recommendations; submit justifications for requested staff, supplies, and equipment; monitor and control expenditures on an on-going basis.
  • Build and maintain positive working relationships with co-workers, other County employees and managers, and the community utilizing accepted principles of effective customer service.
  • Direct and manage the work of consultants; assist in the preparation of requests for proposals, review bids, interview and select consultants; manage workflow, set expectations and priorities, and monitor outcomes; negotiate contracts.
  • Maintain awareness of and participation in external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County’s Personnel Department.
  • Represent the County of Placer and its Personnel Department to the public and to other agencies in a positive and productive manner.
  • Serve as a positive and motivational team leader as well as a positive and effective member of a peer group.
  • Perform related duties as required.
MINIMUM QUALIFICATIONS It is the applicant's responsibility to identify in their application materials how they meet the Minimum Qualifications listed below.

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: Two years of responsible professional personnel administration experience performing duties similar to a Personnel Analyst II with Placer County.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business or public administration, personnel administration, behavioral science or a related field.

License or Certificate:
May need to possess a valid California driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of:
  • County Civil Service rules, and other policies and procedures related to administration of County personnel activities.
  • Principles and practices of public agency personnel administration, including recruitment/selection, classification, benefits administration, and equal employment/affirmative action.
  • Advanced principles and practices of organizational analysis and human resource planning.
  • Basic principles and practices of Countywide operations and County administration and organization.
  • Computer systems and software including word processing, spreadsheet and database applications.
  • Standard and accepted English usage, spelling, punctuation and grammar.
  • Pertinent local, state, and federal laws and regulations.
  • Principles of budget monitoring.
  • Principles of supervision, training and evaluating performance.
  • Principles and practices of leadership, motivation, team building and conflict resolution.
  • Report writing and methods of statistical research and presentation.
  • Principles and practices of work safety.
Ability to:
  • Organize, implement, and direct assigned teams in administering and implementing personnel services for the County and its departments.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions and justify recommendations.
  • Plan, supervise, and evaluate work activities of professional, technical, and clerical staff.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
  • Gain cooperation through discussion and persuasion.
  • Negotiate agreement between differing individuals and groups.
  • Read, analyze, evaluate and summarize written materials and statistical data including reports, financial reports and budgets.
  • Supervise, train, and evaluate assigned staff.
  • Understand and interpret pertinent County and department policies and procedures, including Civil Service rules.
  • Assist in the development and monitoring of an assigned program budget.
  • Develop and recommend policies and procedures related to assigned operations.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the performance of required duties.
  • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures.
  • On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; walk, stand, bend, squat, kneel, or twist while working at public counter, conducting field job audits, carrying testing materials or retrieving/ returning files from drawers; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means or enter/retrieve data from computer; and lift light weight.

SELECTION PROCEDURE Oral Examination (100%)

The oral examination will be conducted by a panel of raters who will assess and rate the degree to which each applicant demonstrates the knowledge and abilities required for this classification, and may include a brief presentation of a written exercise. Applicants' responses to a series of job related questions, as well as their education and experience, will be rated in relation to the requirements for this classification.

SUBSTITUTE LISTS The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EQUAL OPPORTUNITY EMPLOYER
Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Personnel Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS The following information represents benefits currently available to permanent Placer County employees and may be subject to change. It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

Click here to view Management benefits

CONCLUSION To be considered for an Interdepartment Transfer/Voluntary Demotion opportunity:

Interdepartment Transfer/Voluntary Demotion Eligibility Criteria:
  • Currently a permanent or probationary Personnel Analyst - Senior .
    OR
  • Currently a permanent or probationary county employee with an equivalent salary to Grade 432 *.
  • The difference between Step 5 of your current salary grade and Step 5 of Grade 432 is less than 5%, or at any hourly rate above Grade 432 and willing to voluntarily demote.
    AND
  • Meet the minimum qualifications of the classification.
* Salary Schedule/Grades can be found at V: \Personnel\Salary and Allocation Information.
  • Click the Special Appointments/Transfers/Reinstatements link here or on the JOBS Employment Opportunities page located at jobsatplacercounty.com .
  • Scroll down to the Interdepartment Transfer/Voluntary Demotion Process section.
  • Select the Interdepartment Transfer/Voluntary Demotion (Placer County Employees Only) radio button, and click the Interdepartment Transfer /Voluntary Demotion application link bar.
  • Follow the instructions provided to select the classification for which you would like to be considered.
  • Select the link "Click here to submit a Special Appointments application for this classification", and complete and submit the on-line application.

Interdepartment Transfer/Voluntary Demotion applications may be submitted anytime, but

TO BE CONSIDERED FOR THIS RECRUITMENT, PLEASE SUBMIT YOUR APPLICATION BY FRIDAY, JUNE 28, 2013 5:00 PM .

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