Responsible for Administrative Assistance directly to the Plant Controller and Plant Accountant and indirectly to all Plant Personnel. Responsible for performing accounting duties in the areas of payables, payroll, general accounting; provide assistance for safety, environmental, quality, and other areas as required.
1.Match vendor invoices to receivers & PO’s; entering invoices (vouchers) into Mfg/Pro; running AP edit report and filing invoices.
2.Works with Purchasing Manager and Plant Personnel to verify AP invoices based on PO amount, PO terms & conditions, accounting codes, and applicable Sales & Use Tax per State & Parish regulations. Performs research and coordination with Subcontractors’ billing to assist M&R personnel.
3.Operates E-Scan system in order to electronically store AP invoices with all supporting documentation. Collates files by Year, Letter, Vendor Name, PO Number & Invoices Number for easy reference by all Accounting personnel.
4.Manages office supplies, cell phones, postage, and uniforms. Manages coffee, ice, and water delivery services. Sorts, collates, and distributes mail.
5.Assists HR Department with new employee orientation including cell phone equipment & service coordination, employee uniforms, equipment, and supplies as needed.
6.Main Plant contact regarding IT support, Cisco Telephone System, and Message Board.
7.Provide Vacation Relief for Payroll Clerk
8.Greet visitors and direct them appropriately, maintain sign-in/out log, manage the telephone, provide assistance to visitors (arrange for routine safety orientation, equipment, plant lunches, etc.).
9.Perform other related responsibilities as required or directed.
Criteria/Conditions(specific background and skills)
Four or more years of increasing experience in a related field, Associate degree in Accounting or Business preferred. Must demonstrate safe work practices and have good verbal and written communication skills. Must be proficient in MS Office. Experience in ADP payroll system and MLS preferred.