Police Records Specialist
Foothill-De Anza Community College District - Los Altos Hills, CA

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Duties and Responsibilities: The Foothill-De Anza Community College District is currently accepting applications for the Police Records Specialist. This position will report to District Police and Safety Services, Central Services.

DUTIES AND RESPONSIBILITIES OF THE POSITION INCLUDE:
Under direct supervision of an assigned supervisor, provide clerical support to the Police Department, which includes receptionist duties, word processing, record keeping, and filing. Provide support services to students, faculty, staff, and administrators as necessary, preparing reports, issuing parking permits, and providing information to citizens. Perform other related duties as assigned. This is a civilian (non-sworn) law enforcement classification. The ability to positively interact with District personnel, including administrators, staff, faculty, students, community members and professionals from other government agencies is required of incumbents to develop, maintain and successfully perform this customer service position. Depending upon assignment, duties may include, but are not limited to, the following:

Perform routine specialized record keeping and other tasks related to police office functions. Provide clerical support to the Police Department to include: performing counter and telephone service, answering inquiries involving routine departmental procedures, activities, functions, record keeping and filing; and coordinating flow of communications for the assigned area. Release authorized information to the public, other agencies, and other employees as necessary. Maintain, sort, copy, and distribute reports and other materials; distribute mail. Coordinate and participate in the processing of parking and traffic citations as well as other incident-related reports. Enter and retrieve data from online computerized systems; including accessing a centralized law enforcement database. Serve as a liaison with outside agencies to include Parking Staffing Contractor; assist in coordinating all campus police and parking control activities with other District offices, faculty members, students, and others who use District facilities. Coordinate arrangements for security at special campus events; post events and directional signage; attend pre and post event meetings. Serve as backup liaison for courts and the District Attorney's office. Assist in advising Police Officers of scheduled court appearances and distribute associated incident reports and other materials to courts, District Attorney and the officers involved. Assist in conducting computerized fingerprinting (Live Scan Fingerprinting) as necessary. Order and maintain inventory of supplies and equipment; prepare purchase requisitions as necessary. Issue student, staff and guest parking permits. Relieve Dispatcher as needed. Train, provide work direction, and prepare work schedules for students (Police Student Aids) and hourly workers as assigned. Operate a variety of security and office equipment including electric vehicle, two-way radio, computer, fax, and copier. Perform related duties as assigned.

Qualifications:

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