Summary: Responsible for performing clerical and reception duties, and organization and management of patient files. Displays maturity, flexibility, and effective organization and communication skills in dealing with other people. Works cooperatively with other departments and promotes teamwork within the department. Answers phones, schedules patient appointments, handles pre-certifications, authorizations and referrals. Maintains a pleasant, efficient, and well-organized working environment.
Performs duties and responsibilities in a manner consistent with our mission and values.
Principle Accountabilities: % Of Time Spent
1. Maintains office operations by completing patient check-in and check-out procedures. Distributes required forms to patients, and adds documents to patient records. Collects Copays and balances due at time of check-in/check-out. Balances daily copay log and prepares daily deposit. 30%
2. Maintains physician’s surgery schedules. Schedules tests and procedures. Obtains referrals, authorizations and pre-certs. 20%
3. Answers phones, directs calls, takes messages, and schedules patient appointments. Handles appointment reminders calls. Processes incoming and outgoing faxes. 20%
4. Performs ICD9 and CPT coding review to ensure appropriate charges are captured. 10%
5. Performs charge posting of out of office services, i.e. surgeries, and hospital services. 10%
6. Performs other work duties as assigned. 10%
Experience in a medical office or hospital department, or graduate of a medical administrative training program preferred.
Basic computer skills required. Good verbal and documentation skills required.
The assessment, care and treatment provided by the med secretary will be consistent with the specific age related needs of the patient. The med secretary is competent to care for patient age groups consistent with the specialties of the physician(s) in the practice.
High school diploma required, with some college preferred.
Employee is required to sit and walk frequently. Employee must lift/carry a light (1-20 lbs.) load frequently, a medium (21-50 lbs.) and/or heavy (50 lbs. +) load occasionally. Employee may be required to lift over 100 lbs. with assistance. Employee is occasionally required to bend, squat, crawl, kneel, climb, lift waist to overhead. Employee is occasionally required to reach forward and reach overhead. Employee may be required to do simple grasping and pushing/pulling.
(Occasionally: 1-33%, Frequently: 34-66%, Continuously: 67-100%)
The most significant of duties are included but this does not exclude occasional work assignments not mentioned or developmental duties.
Job Relationships: Brief descriptions of the types of interactions that occur for this job.
Takes direction from: Physician(s)
Provides direction to: N/A
Supervised by: Physician(s)
Mission: Faithful to our Episcopal-Presbyterian heritage and its ministry of healing, St. Luke’s Hospital is dedicated to improving the health of the community. Using talents and resources responsibly, our medical staff, employees and volunteers provide care for the whole person with compassion, professional excellence, and respect for each other and those we serve.
Core Values: Human Dignity, Compassion, Justice, Excellence, and Stewardship.
Human Dignity: We accept and treat all persons as being created in the image of God.
Compassion: We respond with caring to the needs of others as if they were members of our family.
Justice: We honor each person’s rights and responsibilities in light of the common good.
Excellence: We set and strive to attain high standards of performance and continuous improvement.
Stewardship: We use our talents and resources wisely, with honesty and integrity.
FACES – Friendly – Available – Caring – Efficient – Safe
Communication Standards: Promotes and provides courteous and effective communication with internal and external customers.
At St. Luke's, each and every day, we put into practice our values:
We accept and treat all persons as being created in...