Principal Executive/Manager D
Secretary of State-Information Systems - Salem, OR

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THE AGENCY

The Oregon Secretary of State is one of three constitutional offices created at statehood. An independent constitutional office, the Secretary of State answers directly and solely to the people of Oregon.

Our Mission: The Secretary of State is the keeper of Oregon’s history, the auditor of public funds, the first stop for Oregon businesses and the chief elections office. We:
  • Engage Oregonians
  • Innovate for the Future
  • Deliver results

Our Vision: The Secretary of State delivers better results for Oregonians through:
  • More effective and efficient service delivery;
  • Greater transparency and accountability;
  • Using Innovation to connect Oregonians to their government

Our Values:
  • Foster innovation
  • Simplify
  • Promote continual job improvement
  • Build effective partnerships

The Secretary of State employs approximately 200 full-time, part-time and temporary employees. The Secretary oversees the functions of seven program Divisions: Archives, Audits, Business Services, Corporation, Elections, Human Resources and Information Systems.

For more information about the Secretary of State’s office go to: www.sos.state.or.us

Duties & Responsibilities:

This position provides an unique opportunity to assist the Chief Information officer of the Secretary of State’s Office with oversight and management of the Information Systems Division (ISD) staff. This is accomplished in part, but not limited to:

Project Management and Consultation:
  • Assign project oversight responsibilities on application development projects involving the use of internal and external application development staff.
  • Enforce agency system development standards and manage agency business requirements to the satisfaction of clients.
  • Oversee administration of business requirements, scope management, change control, issues logs, testing and validation of new systems.
  • Review and approve project budgets, schedules and timelines.
  • Collaborate with Project Managers, Business Analysts and customers to determine business requirements.
  • Oversee cost-benefit analyses, feasibility studies, procedure and business process analysis.
  • Act in advisory capacity to other IS personnel providing consulting services to the agency.

Supervision and Leadership
  • Perform supervisory functions.
  • Assist the ISD Director in strategic planning and writing the InformationResource Management Plan.
  • Assist the ISD Director in the creation of the Division biennial budget and monitor operating costs

Qualifications, Required & Requested Skills:

MINIMUM QUALIFICATIONS

Your application must demonstrate experience and/or education in the following:

Six years of recent experience in supervision, staff-technical, or professional-level work related managing resources, scope, budget and schedule in an applications development environment.

Two years of this experience must have included supervision and management of a program, section, or unit which included:
a) development of program rules and policies;
b) development of long-and short-range goals and plans;
c) program evaluation; AND
d) budget preparation.

NOTE: A Bachelor's degree or equivalent course work (144 quarter or 96 semester hours) in a field related to management, such as Business or Public Administration, Computer Science or Business or Information Systems Management, may be substituted for three years of the required experience.

In the "Work History" section on your application, you must clearly describe your experience in each of the a), b), c), and d) areas listed. Failure to provide this information may result in eliminating your application from consideration.

All applicants must submit a photocopy of all transcripts with their application to receive credit for college degrees or coursework. Credits must be from an accredited college or university. Transcripts must include name, coursework and indicate that a degree was obtained. On-line transcripts are acceptable.

Successful candidates must pass a criminal history check as well as a thorough background investigation. Adverse background data may be grounds for immediate disqualification.

Additional Information:

DESIRED ATTRIBUTES:

The successful candidate will have demonstrated experience and/or possess the attributes below:
  • Substantial exposure to data processing, hardware platforms, enterprise software applications, and outsourced systems
  • Experience with systems design and development from business requirements analysis through day-to-day management
  • Excellent understanding of project management principles
  • Demonstrated ability to apply IT in solving business problems
  • Customer focused vision
LEADING CHANGE : Ability and experience to assist in the development and implementation of the divisional vision that integrates key agency program goals, priorities, and values to improve customer service and program performance while maintaining an organizational climate that encourages innovation.

LEADING PEOPLE: Ability and experience to manage and motivate a diverse staff with proven leadership ability which maximizes employee potential and fosters high ethical standards in meeting the organization’s vision, mission and goals.

RESULTS DRIVEN: Ability and experience in establishing and managing performance measures that ensure accountability and continuous improvement that produces results through strategic
planning and the implementation, and evaluation of polices and procedure.

BUSINESS ACUMEN : Ability and experience in managing human, financial, material, and information resources in a manner which instills employee and public trust and accomplishes the organization’s mission.

BUILDING COALITIONS/COMMUNICATIONS: Ability and experience to explain, negotiate, advocate and express facts and ideas in a effective manner, with individuals, elected officials, and groups internally and externally. Develop a professional network with other agencies, organizations, and to identify the internal and external stakeholders and politics that may impact the agency or division.

HOW TO APPLY:

This recruitment will close on Friday, May 16, 2014 at 11:59 p.m.

Please pay special attention to the Application Instructions in the announcement to ensure your application materials are submitted correctly.

The Secretary of State’s Office does not have procedures or policies in place for VISA sponsorships. Within three-days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.

The selection process consists of a review of your application materials and an evaluation of your education, experience and training. Please note that your response will also be evaluated for English usage, grammar, spelling and punctuation. Qualified applicants whose background most closely matches the needs of the position will be invited to interview. Final candidates may be asked to participate in additional interviews.

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