Procurement and Contract Specialist 2 (Purchasing Analyst)
Transportation-Highway - Salem, OR

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Position Summary

ODOT13-0049OC - Salem

The primary purpose of this position is the procurement and contracting for the Major Projects Branch. Included is the development, review, and processing of division specific Supplies, Services and Construction procurements from initial request to contract execution and administration, in accordance with state and federal requirements.

This position is represented by the Service Employees International Union (SEIU/OPEU).

Must have and maintain a valid driver's license and an acceptable driving record.

Instructions - Minimum Qualifications

The 'Work Experience' and/or 'Education' sections of your application must clearly describe how you meet the qualifications for this position as listed below; you must also answer supplemental questions.

A resume' or position description will not be accepted in lieu of a completed application. Incomplete or late applications will not be considered.

Minimum Qualifications :

Four years experience in the procurement of goods and services through purchase orders and contract agreements; or experience putting together or administering standard contracts or agreements.

NOTE: For positions in procurement, two of the four years must have included deciding and writing specifications for the purchase of goods and services or developing and administering service contracts.

A Bachelor’s Degree in Business or Public Administration, or a related degree that included course work in general business management, contract or business law, accounting, finance or economics can substitute for three of the four years.

Criminal Background and additional pre-employment check(s) as required for the position will be conducted on final candidates (could include Driver License, LEDS, and/or Education Verification).

Veteran's Points :

Honorable or General 'Character of Service' showing on a DD214 or DD215 attached to your application - 5 Points

Honorable or General 'Character of Service' showing on a DD214 or DD215 and a 'Certificate of Civil Service' preference letter attached to your application - 10 Points

Questions?

For questions about the job announcement, call 503-731-8389.

For technical help with online application, call 1-877-204-4442.

Application Help: Application Help: http://www.oregon.gov/ODOT/CS/HR/jobs/Application_Help.pdf

Position Duties

Understand, recommend and apply the appropriate method of solicitation, evaluating the risk associated with the contract, advertising format, insurance requirements, methods of compensation, and consults with client state agencies to determine procurement methodology and procurement timelines.

Reviews and provide feedback to agency representative on draft documents throughout the development of statement of work or specification documents, identifying and correcting any potential problems or conflicts in the agreement or contract.

Conduct market research on specific commodities or services for market trends, as needed.

Plan, coordinate and lead pre-bid and pre-proposal conferences; interpret procurement regulations and answer questions about solicitation process.

Serve as chair of, and/or assist, evaluation and negotiation committees to obtain consensus on selection of contractors, in compliance with state and federal rules and regulations.

Assess, determine, and prepare recommendation on the validity of offers’ protests, contract terminations, and contract breach actions.

Examine and evaluate solicitation responses and ensure successful completion of the contractor selection process.

Perform Contract Administration responsibilities for DAS or statewide contracts/agreements.

Renew contracts after review from agency and attains mutual agreement between client agency and supplier.

Prepare contract amendments, extensions, or change orders ensuring compliance with original solicitation and contract requirements.

Aid in the review of real estate contracts working with the State Radio Project, assist with financial recommendations and amortization cost associated with communications site development.

Review and develop contractual provisions based upon program requirements to minimize risk to the State and obtain Attorney General approval.

Devise negotiating strategies with goals and alternatives. Obtain manager approval of negotiating strategy. Negotiate contract or agreement terms to minimize performance risk.

Prepare briefing documents with recommendations for senior management when protests are received. Administer all elements pertaining to agreements and contracts including quality, shipping arrangements, and dollar amount.

Design and conduct procurement workshops, training, seminars, and presentations. This includes writing speeches, preparing visual aids; handouts; and delivering presentations to agency and vendor groups.

Provide oversight in terms of setting procedures and processes for procurement section as well as recommends changes to polices governing statewide Supplies, Services and Construction procurements.

Evaluate and coordinate public records requests for Public Contract Review. Make decision regarding validity of request. Prepare the documentation as required by management.

Attend meetings and supplier conferences as required.

Explain and advise staff on state contracting laws, rules, regulations, operating policies, procedures and ethics. Explain contract process or terms to contractors and agencies

Other duties as assigned.

Application Checklist

Electronic or Paper Application Checklist:

Application

Supplemental Questions*

Veteran's Documents - If Applicable

*When submitting a paper application, if supplemental questions are listed in the on-line announcement your answers must be attached.

Oregon Department of Transportation

Human Resources

Region 1

123 NW Flanders

Portland OR 97209

Fax 503-731-3163

Announcement information can be made available in an alternative format by calling 711 (Relay Operator for the Deaf).

ODOT does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices. Contact 1-877-336-6368 (1-877-EEO-ODOT) for questions regarding Equal Employment Opportunity and Affirmative Action.

The Oregon State Government is expected to continue cost reduction measures including mandatory unpaid time off (furlough days) during the 2011-2013 biennium.

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