Program Assistant
University of Minnesota - Minneapolis-Saint Paul, MN

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Required Qualifications: High School Diploma/GED and four years of related office experience in education and community relations. Training/education may be substituted for some of the years of experience.

-- Project management experience

-- -- Experienced in Windows 2000, Microsoft Word, Excel, PowerPoint, Access and FrontPage; along with Adobe PageMaker and PhotoShop, Dream Weaver, graphic layout and web page design

-- Computerized budget and bookkeeping experience

-- Administrative experience

-- Experience in coordination of meetings

Preferred Qualifications:
-- Familiarity with agricultural education

-- Grant writing and project management experience

-- Demonstrated ability to project a positive and friendly image and to communicate effectively, both orally and in writing

-- Demonstrated ability to multi-task and work under deadlines

-- Problem-solving ability

-- Ability to use initiative, make decisons and assume responsibility

-- Self-starter

-- Basic editing experience

-- High level of creativty, thoroughness, and professionalism

-- Display high degree of integrity and ability to work with confidential information.

-- Effective and efficient at multi-tasking

-- Ability to work and interact effectively with diverse audiences


Administrative 60%

-- Provide administrative and clerical support for MAELC Council Grants Program and Scholarship Program

-- Assist in the preparation and presentation on MAELC initiatives, such as grant and scholarship programs to various audiences

-- Assist Executive Director with grant writing and research

-- Assist with budget management for MAELC budget and outside funds budgets

-- Assist in developing budget reports and giving budget presentations

-- Conduct in-depth research projects relative to agricultural education as directed by the Executive Director. This includes researching grant opportunities for MAELC and schools, as well as researching AgEd journal articles for relevant and current information on MAELC initiatives and also trends across the country.

-- Design and maintain Council web page

-- Design and maintain social media websites and other marketing tools to increase MAELC online presence in reaching new audiences

-- Assist in drafting, editing, preparation, and distribution of Council publications, using graphic design for layout, copyediting, and preparation of graphic materials

-- Arrange and coordinate calendar, scheduling and travel for Executive Director. This include but not limited to accommodations, transportation, filing forms for approval and reimbursements

-- Assist the Executive Director in the planning and preparation for legislative hearings

-- Represent MAELC and give report and presentation with or on behalf of the Executive Director at various events, conferences, conventions and meetings

-- Serve on agricultural education related boards and organizations

-- Assist in the planning and coordination of MAELC programs, events and projects

-- Supervise student worker and contract employees

-- Answer phones and provide general office administration

Community and Council Support 40%

-- Serve as information source to local and regional communities as well as the general public

-- Serve as liaison with the offices of legislators, agency heads, educators, lobbyists and various agricultural organizations as directed to advance the goals and objectives of the Council

-- Supervise volunteers and those who assist with exhibits and displays at community events

-- Assist in development of promotional efforts for Council activities

-- Assist in the preparation for Council meetings (scheduling, contact members, prepare materials for packets, prepare meeting minutes)

-- Serve as editor of Council newsletter (includes design, drafting and distribution)

-- Set-up and manage informational booths for Council at various conferences, as required

Program/Unit Description

The Minnesota Agricultural Education Leadership Council (MAELC) is a 16 member council established by the Minnesota Legislature in 1997. Its goal is to improve the effectiveness of agricultural education in Minnesota at all levels. Members of the Council represent various public, private, and governmental entities with an interest in agricultural education. MAELC co-sponsors events throughout the year that serve to inform the public and promote formal Agricultural Education in the state of Minnesota.

Application Instructions

Apply on-line at:

Submit a resume, letter of interest that addresses all of the required qualifications, and the names and contact information for three professional references.

The University of Minnesota is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religions, national origin, sex, age, marital status, disability, public assistance status, veteran status, or sexual orientation.

Does this position require a background check?


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