Program Assistant - Public Health Program
Open Society Foundations - New York, NY

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The Open Society Foundations work to build vibrant and tolerant societies whose governments are accountable and open to the participation of all people.

We seek to strengthen the rule of law; respect for human rights, minorities, and a diversity of opinions; democratically elected governments; and a civil society that helps keep government power in check.

We help to shape public policies that assure greater fairness in political, legal, and economic systems and safeguard fundamental rights.

We implement initiatives to advance justice, education, public health, and independent media.

We build alliances across borders and continents on issues such as corruption and freedom of information.

Working in every part of the world, the Open Society Foundations place a high priority on protecting and improving the lives of people in marginalized communities.

The Public Health Program (PHP) aims to build societies committed to inclusion, human rights, and justice, in which health-related laws, policies, and practices are evidence-based and reflect these values. The PHP works to advance the health and human rights of marginalized people by building the capacity of civil society leaders and organizations, and by advocating for greater accountability and transparency in health policy and practice. PHP engages in five core strategies to advance its mission and goals: grant making, capacity building, advocacy, strategic convening, and mobilizing and leveraging funding.

The Accountability and Monitoring in Health Initiative (AMHI) , one of ten initiativeswithin thePHP, seeks to strengthen meaningful and sustained engagement by affected communities in the development, implementation, and monitoring of health budgets, policies, programs and practices; promote government accountability to citizens; and foster an informed and open dialogue about the governance of public health systems, provision of health services, and advancement of health and rights. AMHI's applied budget-related work includes supporting the following efforts: Roma organizations in Macedonia to monitor government policy and budget commitments to promote childhood immunizations among Roma communities; support to a coalition of civil society, clinicians, academics and people living with HIV to advocate for effective use of HIV and broader health budgets in South Africa; district level monitoring of HIV and TB services and budgets by organizations in Zimbabwe and South Africa; monitoring funds from the European Union in Bulgaria, Hungary, Romania, and Slovakia to promote their use in deinstitutionalization of people with intellectual disabilities in accordance with human rights commitments.

AMHI undertakes many of its efforts in collaboration with other initiatives within the PHP and OSF foundations around the world.

Purpose of Position: Provide administrative and programmatic support to support assigned OSF initiatives. Work is carried out under general supervision.

Essential Duties and Responsibilities include the following. OSF may add, change, or remove essential and other duties at any time.
  • Oversee administrative procedures for making organizational grants, including drafting docket memos, collecting relevant materials, reviewing proposal and budget documents, and communicating with grantees;
  • Assist in the monitoring of grants by entering and maintaining grant information in Foundation Connect system, collecting reports, maintaining a database of AHMI grants in order to monitor progress and reporting, and answering administrative queries from grantees;
  • Oversee administrative procedures for consultancy agreements, including drafting scopes of work, communicating with consultants, processing contracts, and making payments;
  • Coordinate with the grants management, legal and finance departments as needed in order to ensure smooth and timely processing of grants, contracts, and payments;
  • Manage the AHMI budget including tracking of all expenses from grants, budget allocations, administrative charges, and consultancy payments;
  • Process and track payment requests and budget allocations;
  • Provide administrative support including assistance in scheduling appointments and calls, and arranging travel and meetings, for AHMI Project Director and AHMI Program Officers;
  • Organize logistics of meetings and workshops, including coordinating with conference organizers, arranging hotel accommodation, preparing materials, and taking minutes;
  • Maintain and update working files and databases;
  • Perform clerical duties, including: responding to incoming calls and requests from the general public; faxing and photocopying; preparing expense reports; and generally assist in program administration;
  • Take notes and meeting minutes, and write meeting reports as needed.
Communications
  • Coordinate with the Communications Department on publications, website updates, and project newsletters;
  • Organize community speaking/ forum/ film events as needed;
  • Draft, proof, and edit correspondence as needed.
Education/Experience: Bachelor's degree from a four-year college or university, and one to three years of relevant experience or training; or equivalent combination of education and experience.
  • Experience and demonstrated interest in human rights preferred .
Skills Required:
  • Excellent written, verbal, organizational, analytical and interpersonal skills;
  • Excellent computer skills, proficient in Microsoft Office;
  • Excellent listening and communication skills with sensitivity to cultural communication differences;
  • Show discretion and ability to handle confidential issues;
  • High level of self-motivation and at ease working independently when necessary;
  • Poised, works well under pressure and attentive to detail;
  • Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks;
  • Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers and the general public.
Work Environment and Physical Demands:

Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Program Specific Requirements:
  • Interest in Public Health and Human Rights a plus.
  • Knowledge of Russian a plus
Start Date: ASAP

Location: New York

Compensation: Commensurate with experience. Excellent benefits package.

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