Program Coordinator - Special Programs
Virginia Tech - Blacksburg, VA

This job posting is no longer available on Virginia Tech. Find similar jobs:Program Coordinator jobs - Virginia Tech jobs

Reporting to the Assistant Director for Special Programs of the Virginia Tech Language and Culture Institute ( VTLCI ), the Program Coordinator ensures students’ compliance with federal regulations regarding student immigration (referred to as SEVIS ). This includes work with SEVP , DMV and other state and federal agencies. The Program Coordinator develops and provides information to students pertinent to regulatory compliance, and maintains immigration files of all students throughout matriculation at the Institute. This person plans and implements activities that enhance public awareness, knowledge and support of the VTLCI ; responds to agent and student inquiries; prepares and disseminates initial I-20s and acceptance packets for transfer students; registers students; processes requests for program extensions, change of status, and reinstatement; monitors the student registration system (intranet) for accuracy; keeps student registration, attendance, and grade reporting systems up to date; reconciles class lists to invoices and collects payments; provides timely and accurate information to the Business Office for billing purposes; serves as primary coordinator of data and document collection for accreditation purposes, and coordinates administrative processes for Special Programs. S/he provides training and oversight to wage and student workers. In this position, the individual will serve as a Designated School Official( DSO ).

Required Qualifications:
- Project, administrative, or program management experience working in a complex, fast-paced educational or similar environment
- Experience using and maintaining databases
- Experience with word processing, spreadsheets, and current office software
- Experience processing travel vouchers, travel and personal reimbursements, and invoices for payment.
- Must be eligible to be appointed a Designated School Official ( DSO ). If not currently a DSO , or possess required training, must complete DHS training to become a DSO within 1 month of hire.
- Ability to work independently in a team environment
- Excellent interpersonal and communication skills to effectively work with international students, embassy personnel, VTLCI faculty, and VT support staff
- Excellent organizational skills
- Must be proactive in planning for hectic periods at the beginning and end of terms

Preferred Qualifications:
- Bachelor’s degree in a related field and/or equivalent level of training and/or experience
- Prior experience at a large, public, higher education institution or similar environment
- Previous supervisory experience
- Training as a Designated School Official( DSO )with knowledge of F-1 and F-2 student regulations.

Employment Conditions:
Must have a criminal background check, Must have a driver's license check

Must have a conviction check:

Describe Other:
U.S. citizenship or permanent residency required for immigration reporting responsibilities ( DSO ).

Employment Comments:
U.S. citizenship or permanent residency required for immigration reporting responsibilities ( DSO ).

Position reposted 9/6/2013, Candidates that previously applied to not need to reapply.

How to Apply for this Job:
For a full description of the position and requirements, and to apply, please go to, Posting #SW0130456 . Attach a resume, cover letter, and list of three professional references.

Employee Category:
Staff (Salary)

Appointment Type:

If restricted or temporary, enter end date:
open-ended, subject to enrollment/revenues

FLSA Status:
Non-exempt: Eligible for overtime

Academic Year or Calendar Year:
Calendar Year

Percent Employment:

If part time, enter Percent Time:

Pay Band:


Pay Range:
Commensurate with Experience

Language & Culture Institute_BB

Work Location:

Location, if not Blacksburg:

Work Schedule:
Monday-Friday, 8:00am-5:00pm

Posting Date:

Review Begin Date:

Job Close Date:

Restricted to university employees only?

About this company
115 reviews