Program Manager-HCOP
Howard University - Washington, DC

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Howard University Mission

Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world.

Position Compensation

Salary commensurate with qualifications, education and University guidelines.

Position Information

DEPARTMENT: Pharmacology

REPORTS TO: Assistant Dean

BASIC FUNCTION:
The purpose of this position is to assist the Assistant Dean of Education in the operational management of programs supported by the HCOP grant. In particular, this person will be overseeing the day to day operation of the HCOP grant as they relate to the College of Medicine and College of Dentistry. This includes all programs coordinated out of the Office of Medical Education: Student Academic Support Program (SASP), Summer Directed Study Program (SDSP), and Preliminary Academic Reinforcement Program (PARP). The occupant for this position will be responsible for coordinating activities and functions of the remediation and retention of the medical students. This person will also be responsible for ensuring that goals and objectives specified for the overall programs are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications.

SUPERVISORY ACCOUNTABILITY:
May supervise subordinate administrative staff and reports directly to the Assistant Dean for Medical Education.

NATURE AND SCOPE:
Internal contacts include administrators, faculty, staff and students of department and the University. External contacts include government agencies, sponsor representatives, vendors, visitors, general public and officials.

PRINCIPAL ACCOUNTABILITIES:
Performs administrative work, involving considerable responsibility, complexity and variety, to manage and coordinate activities of the following programs: SASP, SDSP,PARP

Plans, develops, administers and coordinates new or revised goals and objectives for the programs. Implements approved program policies and procedures.

Works in conjunction with the Program Manager of Special Projects and Active Learning coordinator to recruit, select, train, and supervise the tutors (MedSTAR Tutors).

Administer the Programs scheduling, testing and record keeping.

Coordinates personal and academic counseling for students, particularly disadvantaged students as they matriculate and participate in academic reinforcement activities

Administers and coordinates new or revised program goals and objectives. Implements approved program policies and procedures.

Performs specialized administrative and academic functions, including: research and analysis; program coordination and monitoring; data collection (i.e., surveys); reports and recommends program changes

Conducts and analyzes needs assessment of participants and community for program development

Ensures that goals and objectives specified for the program are accomplished in accordance within priorities, time and funding limitations, or other specifications.

Develops and schedules a program work plan in accordance with specifications, objectives and funding limitations. Oversees daily operations. Coordinates program activities through delegation of assignments to staff.

Recommends additional equipment and resources for the program

Prepares proposal for funding and/or funding continuation from outside sponsors. Prepares periodic reports, financial statements and records on program activities, progress, status or related special reports for the Assistant Dean for Medical Education.

Confers and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation. Refers unfamiliar issues to appropriate department personnel.

Evaluates program effectiveness in order to develop and implement new or improved methods. Devises and implements evaluation methodology. Analyzes end results and takes appropriate action.

Reviews program documents to determine acceptance or make decisions pertaining to the program.

Recruits program participants and volunteers utilizing the most appropriate promotional or marketing methods such as individual letters, brochures or presentations at meetings.

Develops and facilitates workshops, meetings, or conferences with high impact on program and/or participants. Coordinates logistics, scheduling and participation communications.

Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.

Performs other related duties as assigned.

CORE COMPETENCIES:
Knowledge or organizational practices, budgeting and accounting principles, and analytical techniques

Skill in the use of computers, related software applications and office equipment

Ability to solve practical problems; read and write general reports and correspondence; communicate effectively with diverse populations; prioritize work and handle multiple tasks with a high level of customer service and professionalism

Excellent verbal and written communication, interpersonal, organizational, and time management skills.

Ability to establish and maintain effective and harmonious work relations with faculty, staff and students and the general public.

MINIMUM REQUIREMENTS:
A Masters Degree in a Health related field and 5-7 years of administrative/coordinative program related experience. 13 years of related work experience may be substituted in lieu of educational qualifications

Note: This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not be construed as a contract for employment.

Equal Employment Opportunity

The University does not discriminate on the basis of race, color, national and ethnic origin, sex, marital status, religion, or disability.

Inquiries regarding provisions for persons with disabilities, equal employment opportunity and Title IX should be directed to the Office of the Assistant Vice President for Human Resource Management at (202) 806-5500.

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