Project Coordinator/Research Assistant 3 (Part-time)
Case Western Reserve University - Cleveland, OH

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Working under limited supervision, the project coordinator will manage projects in the Department of Family Medicine and Community Health supporting genetic epidemiology studies of cancer and/or pre-cancerous lesions for eight IRB approved protocols. The project coordinator will be in charge of the day-to-day management of these studies, including overseeing all data collection and sample processing, in addition to administrative responsibility for IRB approval of documents for all studies, and maintaining communication with collaborators across the CWRU campus and with collaborators at other universities. This position will also oversee the work of/manage (only if lower salary grades), personnel performing work for these studies.


  • Coordinate laboratory/research activities for 8 IRB approved protocols.
  • Oversee all personnel (staff and student employees) working on projects of the principal investigator to include: perform annual reviews for all employees; perform 3 and 6 month reviews for all new employees; identify means for career development for full time staff as appropriate; approve hours in HCM on a weekly basis; identify and communicate areas of improvement; schedule training on human subjects’ protection, laboratory safety, etc.; and shift employees to different projects as needed to balance work load and to ensure adequate progress on all projects, particularly on time sensitive projects.
  • Place orders for office and lab supplies as needed. May monitor the laboratory budget.
  • Supervise recruitment and follow-up of patients on all projects.
  • Ensure Internal Review Board (IRB) submission and verify protocols are being followed.
  • Ensure recruitment and data collection goals are being met throughout the duration of each project.
  • Evaluate adequacy of techniques; identify and implement new methods for improvement of recruitment and retention of study participants.
  • Oversee creation and implementation of various study-dependent databases.
  • Oversee sample collection and daily processing of all study samples (blood, urine, stool, saliva, and toenail).
  • Complete yearly continuing reviews for all protocols in a timely manner.
  • Submit addendums as needed for each study.
  • Assist with additional project management.
  • Assist the principal investigator with grant applications and annual progress reports as needed.
  • May co-author research projects.


  • Coordinate weekly staff meetings and monthly study meetings.
  • Attend monthly phone conferences.
  • Perform other duties as assigned.


    Department: Daily contact with administrative staff within the Department of Family Medicine.

    University: Weekly contact with research collaborators across the university, including faculty and staff.

    External: Weekly contact with University Hospitals staff who work with the research group (doctors, nurses, office managers). Monthly conference calls for the GLNE study with other study coordinators at universities across the country.

    Students: Daily contact with the undergraduate and graduate students who work with the research group. Regular contact with medical students doing research rotations with the research group.


    Will supervise 4 staff members as well as temporary employees and graduate and undergraduate students. Will be involved in hiring of new employees, including writing job descriptions, reviewing applications, interviewing applicants, and contacting references. Will conduct written and in-person reviews for staff and students on 6 month and annual basis.


    Experience: Minimum of 3 to 5 years of related experience; previous experience in human subjects research preferred.

    Education/Licensing: Bachelor’s degree in science or social science field; Master’s degree preferred. Certification in Protection of Human Subjects for Research required within first week of work.


  • Knowledge and understanding of commonly-used concepts, practices, and procedures within the field of epidemiology and population studies, such as bias and quality control in recruitment and data acquisition.
  • Ability to perform quality assessment of questionnaire and bio-sample data collection, brief/thorough scientific summary and synthesis of research projects, descriptive statistics (techniques, procedures, etc. specific to the position).
  • Knowledge and understanding of and demonstrated ability to coordinate population and epidemiology studies that involves data collection and quality control of data from a large number of patients preferred.
  • Must be able to work with a high level of independence.
  • Must demonstrate flexibility and ability to work under pressure; must be able and willing to work in a fast-paced, changing environment, and conform to shifting priorities, demands and timeline.
  • Professional and effective verbal and written communication skills.
  • Strong interpersonal skills; ability to work and communicate with various individuals from a broad spectrum of disciplines, technical and educational backgrounds within the department, School and University, and with individuals outside the University.
  • Effective management skills; ability to lead, train, work with, and elicit cooperation from team members and staff.
  • Strong organization skills; ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management skills, and follow-through.
  • Ability to work with sensitive information and maintain confidentiality.
  • Effective problem-solving skills; must demonstrate sound judgment and good decision-making.
  • Proficiency in Microsoft Office, database applications, and with internet navigation.
  • Must demonstrate willingness to learn new techniques, procedures, processes, and computer programs as needed


    The working environment is a combination of office and laboratory space. Will spend the majority of their time in the office area, and will need to be comfortable spending time working at a computer or on the phone. Will function only rarely in the laboratory, but will need to be knowledgeable of common laboratory procedures and protocols in order to effectively supervise the staff working in the laboratory. Occasional travel to various University Hospitals Case Medical Center locations in the greater Cleveland area is required.

    Diversity Statement

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

    Reasonable Accommodations

    Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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