ODOT13-0043OC - Salem
The purpose of this position is to identify, coordinate, manage, and lead project-level projects within ODOT. It will be responsible for making recommendations, providing reports to the Statewide Culvert Asset Management (SCAM) Committee and be responsible for ensuring requirements, and guidelines are being met.
The person in this position is responsible for: Estimating, planning, executing, and administrating activities related to the culvert project through the full project lifecycle; Ability to independently plan, organize, and control multiple activities (Inventory Preparation; Inventory Mobilization, Data Management, and Automated Systems) across a variety of locations in the state.
Additionally, this position will provide the day-to-day coordination of the culvert inventory tasks; support for assignment and scheduling work, monitoring progress, reporting progress, documenting procedures, and managing change.
This is a Limited Duration appointment that will/is expected to end on or before 11/15/2013. Limited Duration appointments are regular status, benefits eligible, with a designated maximum length of service.
This position is represented by the Association of Engineering Employees of Oregon (AEE)
Must have and maintain a valid driver's license and an acceptable driving record.
Instructions - Minimum Qualifications
The 'Work Experience' and/or 'Education' sections of your Resume must clearly describe how you meet the qualifications for this position as listed below;
To compete for this position, you must submit a Resume' and Cover Letter or your application materials may be disqualified.
You must attach a resume’ which includes dates of employment. It will be used to help determine how you meet the qualifications listed below. You must also attach a cover letter.
Minimum Qualifications :
Five years of professional project management experience that included leading and managing discrete projects from initiation and planning through closure and evaluation.
An Oregon Project Management Associate Certification or Project Management Professional Certification awarded by the Project Management Institute AND four years professional project management experience that included leading and managing discrete projects from initiation and planning through to closure and evaluation
A Bachelor’s degree in Business Administration, Management, Public Administration or a closely related field may substitute for three years of the experience. An advanced degree may substitute for an additional year of the experience.
Criminal Background and additional pre-employment check(s) as required for the position will be conducted on final candidates (could include Driver License, LEDS, and/or Education Verification).
Veteran's Points : Honorable or General 'Character of Service' showing on a DD214 or DD215 attached to your application - 5 Points
Honorable or General 'Character of Service' showing on a DD214 or DD215 and a 'Certificate of Civil Service' preference letter attached to your application - 10 Points
For questions about the job announcement, call 503-731-8389.
For technical help with online application, call 1-877-204-4442.
Application Help: http://www.oregon.gov/ODOT/CS/HR/jobs/Application_Help.pdf
Provide Project Management services to ensure the successful and timely execution of the project which include: project development, budget management and scheduling of services, analysis, administration, coordination and supervision of services, and communication planning/management for the project which includes monthly status reports.
Lead and provide guidance to the project team meetings; discuss project status, issues, and other matters related to the project
Lead negotiations and discussions at team meetings to arrive at consensus on key decision items. Record issues discussed and agreements made as meeting minutes, and provide a copy of the meeting minutes to other attendees.
Negotiate project scope, schedule, and budget with stakeholders.
Prepare and submit change requests to reflect any agreed-upon changes following an agreed-upon change management process.
Track and monitor tasks within the project schedule.
Facilitate Project Deliverable review and approval.
Evaluate project on a regular basis to ensure quality of project, timeliness of project decisions and adherence to project scope, schedule, and budget requirements.
Prepare and update project plan.
Ensure any required software and training materials are developed and coordinated.
Provide project closeout documentation for outcomes and lessons learned.
Provide overall direction and coordination of team members including: Establishing lines of communication and setting forth the priorities; Communicating with team members regarding changes affecting the work; Informing stakeholders of issues having the potential to interrupt project work; Preparing and maintaining a master project schedule (quarterly); Prepare monthly progress documentation; Provide responses to inquiries; Lead discussions and document decisions regarding complex project issues; Monitor project expenditures and budget; Document task assignments and progress
Participate in periodic team performance reviews
Project Initiation and Planning
Initiate projects including obtaining authorization and commitment, demonstrating business need and project feasibility.
Develop and manage master project plans that coordinate individual work tasks, schedules and preliminary project budgets.
Assemble and lead meetings with project team members and stakeholders to define project scope.
Organize project teams according to project requirements.
Lead project teams to identify time frame, funding limitations, methods for accomplishing the project, and allotment of available resources to various phases of the project.
Lead project teams to produce work breakdown structures that outline the individual project plans; assign duties, responsibilities and scope of authority to project team members.
Develop and implement plans to communicate with and involve project stakeholders. Identify project risks, and decide which risks are likely to affect the project. Design strategies to manage and mitigate those risks.
Identify specific tools or equipment needed by the project team; obtain needed resources at the proper project phase or step.
Work with stakeholders to develop contractor statement of work.
Work with procurement staff to obtain bids from contractors; coordinate project cost estimates.
Prepare project budgets that summarize total expected costs, and develop methods to track budget expenditures.
Create documentation procedures to capture and deal with changes in original project plan.
Project Execution, Control, and Closure
Lead and direct the activities of project teams to make certain projects progress on schedule and within prescribed budget.
Analyze and prepare budget reports to calculate and track project expenses and identify excessive expenditures. Examine costs or expenditures and compare to original budget. Discuss budget issues with project team in order to resolve budget overruns and erroneous data.
Monitor progress of work assignments; adjust and revise project schedules; coordinate project changes and updates project schedules and budgets.
Develop consensus on project schedules and inform project team members of progress and potential schedule slippages.
Administer vendor contracts; monitor and approve contractor performance.
Manage risks and respond to changes in risk over the course of the project.
Evaluate project performance and deliverables to make certain project results meet the intended goal and objectives, and satisfy quality standards and stakeholder expectations. Identify ways to improve project outcomes.
Communicate verbally and in writing with project stakeholders.
Lead project team meetings and discussions to arrive at consensus. Resolve conflicts between team members.
Coach team members on project methodology and processes.
Develop and maintain project master file documenting progress throughout the course of the project, and prepare final project archive file at closure of project
Subject Matter Expert
Make recommendations for policy, business process, business rules and operational directives for the business line as the customer needs and the business environment change.
Other duties as assigned.
Electronic or Paper Application Checklist:
Resume and Cover Letter
Veteran's Documents - If Applicable
Oregon Department of Transportation
123 NW Flanders
Portland OR 97209
Announcement information can be made available in an alternative format by calling 711 (Relay Operator for the Deaf).
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