Publicity Assistant
ATL - Atlantic Recording Corp - New York, NY

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With its broad roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, Cordless, East West, Elektra, Nonesuch, Reprise, Rhino, Roadrunner, Rykodisc, Sire, Warner Bros. and Word, as well as Warner/Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.

Department Description: The Publicity Department works to maximize media coverage and, in turn, raise the overall profile of the artists on Atlantic and its affiliates. This is accomplished not only by utilizing established avenues, but, perhaps more importantly, through discovering and developing new outlets to increase our artists’ visibility to the consumer. In addition, the department is responsible for maintaining up to date photos and bios on all active artists, drafting and issuing official media releases to the media and the company, the planning and execution of special events, interaction with and planning for certain industry awards and award shows, and the purchasing of all artist birthday gifts.

High Level Job Description: Assisting publicists with daily requests/projects in the field of publicity, including writing/editing press releases and bios, coordinating production of press images, coordinating materials for national and local television performances.

Detailed Job Description/ Responsibilities:
  • Assist Publicists with various tasks as they occur, including artist phone interviews, press mailings, researching press news and industry trades for artist/label mentions
  • Preparing and distributing press releases and media blasts
  • Preparing, organizing and shipping press kits to various media outlets/publications
  • Maintain up-to-date digital press clips for each artist
  • Compiling online coverage of artist’s singles, videos, performances
  • Processing vendor invoices and expenses
  • Assisting at Atlantic sponsored press events
  • Heavy phone duty
  • Administrative duties associated with photo shoots, television spots, artist phone interviews (ie: travel, payment)
  • Updating artist websites and Atlantic press site with recent press materials.
  • Oversee and maintain departmental organization (magazines, newspapers, shared drive, etc.)
  • Execute press mailings, ordering of CDs, distribution of music videos to television/magazine outlets.
  • Compiling and writing artist itineraries
  • Maintain organization during high-pressure situations and projects
  • Work cohesively with other departments and artist management on a daily basis
  • Hiring photographers for b-roll images and video on music video sets
  • Scan and distribute artist features/mentions/etc in magazines & newspapers for publicist to distribute
  • Compile end of year, end of project press books for artists, manager, executives.
  • Oversee hiring and activity of publicity interns

Required Competencies/Skills:
  • This position requires strong organizational skills, the ability to prioritize while multi-tasking, communication skills, and a passion for the music industry.

Special Requirements/Preferences:
  • The ability to multi-task
  • Heave phone duty
  • Organizational skills
  • Previous administrative/intern experience is recommended.
  • Proficient in Microsoft Word, Microsoft Excel, Adobe Photoshop, Concur

Education Required/Preferred: At least 4 years of college experience should be required for this position. Prior work experience, preferably in an administrative assistant position and/or PR firm is also recommended. In addition, internship experience at a record label is also suggested. This position is high-intensity and requires a lot of organizational skills. Being comfortable with phones and prioritizing is essential.

Our Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national Origin, alienage or citizenship, disability, marital status, familial status, military or veteran status, or any other legal recognized protected basis under federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws and the Company complies with all applicable reasonable accommodation requirements which such laws may require. Accordingly, please inform the Company’s Human Resources representative if you need an accommodation in order for you to complete any employment application-related forms or otherwise to participate in the application or selection process for the position for which you are applying. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity and will enable applicants to participate in the application and selection process and for employees to perform the essential functions of their jobs without imposing undue hardship on our Company. The Company also will make reasonable accommodations to an applicants or employee’s religious beliefs and practices as may be required by law, unless an undue hardship would result.

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