Receptionist/Administrative Assistant
Macfadden - Washington, DC

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Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us. Since 1986, federal agencies have relied on Macfadden for mission critical support in the areas of international disaster coordination and humanitarian assistance, geographic information systems, compliance and monitoring support, –knowledge management, and systems engineering and integration.

Macfadden is proud of our long term partnerships with our clients and our goal is to always exceed their expectations. From rapid delivery of personnel and funds to the scene of a humanitarian crisis to the development of sustainable economic infrastructure; from compliance support to maintaining critical IT financial systems, Macfadden delivers results. We provide responsive, flexible and innovative approaches and technologies to help our clients succeed in their critical missions. With more than 200 employees, Macfadden is headquartered in Silver Spring, Maryland with multiple client site operations worldwide.

When you become a Macfadden employee-owner, you will be working with a team of competent, experienced professional who care deeply about your success. That's what sets us apart and drives our commitment to our customers.

Position Summary:
Key Internal Interfaces: Africa Division Team Lead, Africa Division Team, Program Manager

Key External Interfaces: All visitors to the NPB location

Macfadden is seeking a Reception/Administrative Assistant supporting the United States Agency for International Development (USAID) Office of Foreign Disaster Assistance (OFDA) Africa Division Team.

Education: Bachelor’s degree or equivalent.

Experience: One year professional experience, including internships.

Required: U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

Skills: Computer proficiency required to include strong applied knowledge MS Office Suite (Word, Outlook, Excel, PowerPoint, Access), as well as email and internet applications. Must be able to excel in a dynamic, fast-paced work environment and be able to effectively shift priorities and multi-task. Demonstrated reliability with strong organizational abilities. Must be motivated and committed to customer service. Strong written and oral communication skills required to interface effectively with all levels of staff.

Key Accountabilities

Welcome all visitors to 11 th floor NPB suite and maintain suite security.

Maintain public areas.

Update critical calendars, directories and tracking sheets and ensure they are accurate.

Support Africa Division in administrative functions.

Essential Functions

Reception

Welcome and clear all guests to Africa Division’s 11 th floor NPB suite

With facilities managers make sure all public areas are clean, neat and ready for visitors.

Provide support for event management when needed.

Administration Support

Setting up and managing a team-wide coverage calendar

Setting up and managing a team-wide critical event/meeting calendar

Ensuring approvals for vouchers, fund sites, TAs and other administrative items are moving through the system.

Filing, both paper and electronic

Assisting with coordinating and scheduling various events

Travel Support

Provide support for travelers through booking tickets, acquiring visas, assisting with expenses.

Other duties as required.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

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