Performs general receptionist duties along with data entry for a variety of departments.
Essential Duties and Responsibilities:
Performs various supporting accounts payable functions, such as invoice entry, attaching payment checks to the remittance invoices, preparing backup for filing by attaching check copies to their paid invoices and supporting documents, and preparing them for mailing. Will be support to several different departments.
Accepts all incoming calls. Receives and sorts mail. Acts as a central message point to facilitate communication between employees.
Maintains daily time card system researching and resolving any time discrepancies.
Prepares daily invoices for mailing and filing. Prepares all outbound mail.
Prepares vendor payment by matching checks with vendor invoices and prepares for mailing.
Prepares vendor invoices for payment by matching receiving documents with purchase orders if appropriate, and verifying quantities received, prices, extensions and totals on the invoices.
Enters coded invoices into the system.
Performs other duties as required or requested.
High school diploma or general education degree (GED)
Ability to quickly grasp a problem and come up with a workable solution.
Computer experience including all Microsoft Office products.
Ability to perform basic arithmetic calculations accurately and quickly, and to understand relationships between quantities, pricing calculations and other pieces of information in order to identify discrepancies.
Ability to read and write English, and to speak and understand spoken English.
Prior experience using a 10-key machine and a personal computer.
- 3 years ago - save job