Receptionist – Home Office (IMMEDIATE OPENING)
YES Prep Public Schools - Houston, TX

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JOB TITLE: Receptionist – Home Office

JOB GOAL :

To be a professional, welcoming, and knowledgeable representative of YES Prep and support the Home Office in the furtherance of our mission.

The Campus Receptionist assists the YES Prep Campus through administrative, office support, and special projects. The Receptionist owns the office support piece on campus and facilitates an efficient work environment for all employees. As a member of the Main Office Team, this position will manage the front desk and administer the daily functions of keeping the office operating efficiently.

ILLUSTRATIVE RESPONSIBILITIES AND DUTIES:

External Relations and Customer Service: To be responsible for timely and accurate communications to and from a variety of constituents, including:
  • Answering incoming calls and respond or forward as necessary
  • Sorting and distributing incoming mail and faxes
  • Greeting incoming visitors with enthusiasm
  • Assisting departments with a variety of projects, for example preparing mailings and entering data
  • Preparing and responding to correspondence
Administrative Support: Provide exemplary service to a wide variety of YES Prep personnel, including:
  • Drafting documents
  • Creating meeting agendas
  • Providing calendar and scheduling support, as needed
  • Maintaining organized, up-to-date files (electronic and paper)
  • Ordering and setting up food/coffee for meetings
  • Conducting basic data analysis, typically for reporting requirements
Office Support
  • Managing office supply purchasing, distribution, and organization of inventory
  • Placing work order requests with vendors/building management
  • Ensuring common spaces are kept neat and stocked with supplies
  • Assisting with resolving problems related to day-to-day operations of the office
The above does not and cannot capture each and every responsibility and there will be additional duties and opportunities assigned.

PROFESSIONAL EXPECTATIONS
  • Must be available 8 am – 5 pm, Monday – Friday, with early morning (7 am) responsibilities required once per month
  • Demonstrate behavior that is professional, ethical, and responsible
  • Demonstrate knowledge, and support of YES Prep Public Schools’ mission, values, standards, policies and procedures, confidentiality standards, Employee Field Guide expectations, and code of ethical behavior as stated in the Field Guide
  • Ensure compliance with all state and federal laws, local board policies, administrative guidelines, and the Texas Educators’ Code of Ethics
  • Serve as appropriate role model for YES Prep colleagues, students, staff, and parents
  • Conduct self in a professional manner at all times
  • Ability to perform a variety of tasks, often changing assignments on short notice, with little to no direction
  • Ability to communicate effectively and appropriately with others
QUALIFICATIONS:

The ideal candidate for this position will possess the following:

Education/Certification
  • Bachelor’s Degree from an accredited four-year educational institution
Preferred Experience
  • At least 2 years of an exemplary record working in a fast-paced office environment
Skills and Mindsets
  • Bilingual in Spanish, spoken and written (required)
  • Excellent organizational skills, including time management and records maintenance
  • Excellent follow-through and follow-up
  • Ability to anticipate and resolve problems
  • Ability to identify, create, and maintain efficient office work flow and administrative processes
  • Ability to work well with others and throughout all professional levels of the organization
  • Openness to giving and receiving frequent feedback
  • Demonstrated ability to work on a team and independently
  • A dedication to learn, grow, and develop as a professional
  • Belief that every student can and will achieve
  • Ability to work urgently in a fast-paced and results-oriented environment
  • Strong written communication skills, with demonstrated ability to write clearly and grammatically correctly
  • Ability to juggle multiple tasks and initiatives at once
  • Detail-oriented and self-directed
  • Initiator, problem-solver, and creative thinker
  • Ability to maintain confidentiality
  • Ability to maintain emotional control under stress
Physical Demands/Environmental Factors
  • Some light manual labor

COMMITMENT AND COMPENSATION :

Length of Work Year:

Year-round position

Compensation and Benefits:

Compensation commensurate with experience; YES offers a friendly and committed team of colleagues, and a comprehensive benefits plan including medical, dental, vision, life and disability, plus supplemental policies, and retirement programs, including the Teacher Retirement System of Texas (TRS) and a 401(k) plan.

* The forgoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. YES Prep Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual preference, national or ethnic origin, age, disability, pregnancy, or veteran status.

YES Prep Public Schools - 20 months ago - save job
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