Welcoming visitors and company personnel by greeting them in person or on the telephone.
Answering and transferring telephone calls in a prompt, courteous and professional manner.
Maintaining a high standard of business etiquette while interacting on the telephone and in person.
Monitoring attendance of our staff.
Receiving and sorting mail.
Ordering FedEx, UPS and courier services online.
Organizing meetings and monitoring conference rooms via Outlook.
Providing administrative assistance to multiple departments, including HR, Legal, Project Management and Asset Management.
Monitoring and ordering office supplies.
Preparing letters and documents as needed.
Copying and scanning documents.
Maintaining a professional appearing reception area, conference room, kitchen and other office common areas.
Interact with vendors for office equipment maintenance.
Coordinate facilities moves, new hire office set-up.
Other duties as assigned.
Advanced Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Type 55+ wpm
Knowledge of office equipment operations and maintenance, including copiers, postage machines, printers, scanners and computers.
Strong work ethic and positive attitude.
Ability to work independently; to prioritize and manage multiple tasks.
Detail-oriented, with strong organizational, problem-solving and administrative skills.
Willing to learn and be open to suggestions/ideas to improve productivity and efficiency.
Committed to providing superior work product.
Have excellent written and verbal communication skills.
Ability to exercise judgment and suggest creative approaches to new issues.
Possesses initiative and thrives in a fast-paced work environment.
Is team-oriented and flexible in assuming new responsibilities as they arise.
Associates Degree, or equivalency.
2-4 years previous receptionist and/or administrative assistant experience.
Working knowledge of administrative and clerical procedures.
Advanced working knowledge of Microsoft Word and Outlook.
Working knowledge of customer service principles and practices.
Occasional lifting and/or moving up to 10-20 pounds.
Occasionally required to walk; sit; use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; stoop; talk and hear.
Specific vision abilities required by the job includes close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Exposed to ambient room temperatures, lighting and traditional office equipment found in a typical office environment; quiet to moderate noise level.
Keyword: Receptionist, Office Assistant, Word, Excel, Powerpoint
From: Sherman Associates Support Services