Records Manager (Part-time 24 hrs per week)
Clinical Research Management - Frederick, MD

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Growing and well-respected biomedical (clinical, basic and applied) research firm is expanding into the Maryland marketplace. We currently have openings in Frederick, MD for innovative (and/or) accomplished Research Professionals. If you are passionate about research, and are looking for a firm that shares your passion, and provides competitive salaries with a strong benefits package, join the ClinicalRM team.

We are currently seeking a Records Manager for USAMRIID in Frederick, Md. This is a Part-time (24 hrs per week position.)

The hourly rate for this position is in the high $20's to low $30's range.

Description: The Records Manager shall primarily provide support specific to the Records Digitization Project under the USAMRID Transition Office, and secondarily support office level users of the Army Records and Information Management System (ARIMS) for record maintenance.


  • Institute Support for Digitization: Coordinate with Digital Archivist and serve as point person at USAMRIID for questions concerning the digitization project overseen by the Transition Office (TO); review Serialization Forms completed by the divisions/offices; draft summary SF135s for long term/permanent files for submission/approval of Federal Records Center (FRC); assist divisions/offices with arranging boxes for transfer to FRC.

  • General Support/Office Records Lists: Ensure compliance and relevance of ARIMS within each USAMRIID office; assist all offices with inventory of records and updating Office Records Lists (ORLs) annually; complete annual MRMC tasker; update office symbols in ARIMS as required; assist offices with retrieving and returning hard copy records from FRC or other Records Holding Area

  • Meeting Attendance: Meet weekly/biweekly with Records Digitization Subcommittee. Meet monthly for Digitization Working Group. Meet as needed with USAMRIID offices for digitization assistance, training, records maintenance, and annual ORL updates.

  • Technical Writing: Draft and revise digitization Standard Operating Procedures (SOPs) in coordination with Records Digitization Subcommittee

  • Conduct Training: Develop and present training for Digitization Project (division level), and for ARIMS use/maintenance (general user level)

  • Records Disposition: In coordination with Digital Archivist (Transition Office), arrange for large scale destruction of eligible short term files; arrange for pick up/shipment of eligible hardcopy records to FRC; draft and submit approval for new disposition instructions to RMDA

  • Liaison: Coordinate with USAMRIID Transition Office, MRMC/MEDCOM Records Managers, Army Records Manager, Army Records Management and Declassification Agency (RMDA), and NARA as needed

  • Development: Improve quality of RM at USAMRIID. Possible tasks include draft other internal regulations, SOPs, training guides, or forms as needed to improve Records Management in the institute; formalize system to communicate records freezes; coordinate with USAMRIID Information Services Office (ISO) and Business Plans and Programs (BPPO) to ensure RM requirements are included in information systems; address management of secure files; research legality and authenticity of electronic formats for various record types.

  • Correspondence: Prepare, edit, review and maintain non-military and military correspondence in accordance with Army and local regulations (AR 25-50, DA Memo 25-52 and other references/guidance provided).

  • Computer skills: Ability to locate and interpret Records Management information published online by the Army, DoD, NARA and other federal agencies as needed. Ability to locate other federal information as needed. Develop, prepare and maintain spreadsheets and presentations.

  • Maintain a safe workplace ensuring that he/she is aware of and observes appropriate safety and occupational health rules and regulations. Employee is required to attend safety training relative to his/her position and report any infractions of safety procedures to the facility Safety Officer.

  • Performs light duties and other related duties as required and assigned.


  • NARA Certificate of Federal Records Management required

  • or in process This position requires proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and current knowledge of Records Management (RM) best practices in a Federal Agency, preferably DoD. Experience using ARIMS or other DoD service branch equivalent (preferred); or experience following a formal records schedule within another federal agency (required).

  • Experience drafting SF 135s Records Transmittal and Receipt and coordinating transfer of files to a Federal Records Center (FRC) and/or NARA.

  • Experience drafting SF 115s Request for Records Disposition Authority.

  • Must be able to work independently following a brief period of specific technical training.

  • Preferred Competencies (at time of hire or to be developed):
    • Substantial experience with electronic records (ER) and ER management.

    • Experience using Archives and Records Centers Information System (ARCIS)Tasks:

    Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, or national origin. Candidates for positions under ClinicalRM’s contracts with the Department of Defense (DoD) will be required to pass one or more background/security investigations conducted by the DoD, U.S. Army, or other Federal Government agency. Such investigations may include criminal records and credit history checks.

    ClinicalRM is an Affirmative Action-Equal Opportunity Employer

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    ClinicalRM is a Contract Research Organization supporting government and commercial clinical research for biologics, drugs, and devices.