Recreation Coordinator - Special Events
City of Grapevine, TX - Grapevine, TX

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Assists in the planning, promotion, development, implementation and supervision of various programs, activities, special events, leagues and tournaments.

Nature & Scope:
This position may report to the Community Activities Center Supervisor, Aquatics/Recreation Supervisor or Athletics Supervisor, depending on the area of specialty. Specialty areas include fitness, athletics, aquatics, special events, and programs. 1. Assists in planning, organizing and supervising various recreational programs, activities, special events, leagues, tournaments and projects associated with area of specialty, usually with a six to twelve month lead time prior to the event. 2. Informs the community of recreational opportunities through advertising and promotions. Markets and promotes programs through recreation publications, newsletters, flyers and other media. 3. Coordinates with City departments, community organizations and school districts regarding facility availability and scheduling. 4. Maintains and recommends supply and equipment needs. 5. Makes recommendations to hire part-time staff and contractors involved in programs and activities. Trains, supervises and evaluates part-time and casual staff members. Prepares time sheets for part-time and casual staff. 6. Meets with and assists staff with detailed assigned responsibilities and expected results. 7. Coordinates various programs with other City and department personnel to inform them of activity involvement and anticipated assistance (i.e. Parks Division, Building Maintenance, Convention & Visitors Bureau). 8. Provides quality customer service at all times. Greets public, answers telephone, provides information and registers participants. 9. Provides various program and activity reports for supervisor. Makes recommendations for addition of new programs. 10. Day-to-day contacts include: peers, other City personnel, community residents and supervisors. 11. Investigates and resolves citizen complaints concerning classes, instructors, or the facility. 12. Performs other duties as assigned.

EQUIPMENT Computers used for registrations, flyer and form production, memos, letters, etc. City vehicles may be used to transport program materials and for various errands. May operate cash register and scoreboards. May use cleaning equipment such as brooms, mops, and brushes and cleaning supplies.

Required Skills:
Requires two years college with major coursework preferred in recreation/leisure studies or area of specialty related to recreation/leisure studies, and two years of directly related experience, or Bachelor's degree in recreation/leisure studies or area of specialty related to recreation/leisure studies.

Must have a Texas Class C driver’s license. Ability to work day, evening or weekend hours depending on programs.
Responsible for planning, coordinating, implementing and evaluating community special events through the Grapevine Parks & Recreation department. Previous public or private event planning and logistics experience preferred. Experience leading/coordinating volunteers is a plus.
Requires good communication and organizational skills. Must be able to work independently and be able to make quick decisions under stress when necessary.
Ability to lift 44 lbs.
Background check includes criminal, driving and polygraph exam.