Research Administrative Coordinator III
Sanford-Burnham Medical Research Institute - La Jolla, CA

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The Research Administrative Coordinator III provides senior-level administrative support to multiple Principal Investigators (PIs) and their research laboratories.

Will coordinate daily operations of the lab including ordering supplies, negotiating and coordinating with vendors, scheduling meetings, travel and symposia, and working with other internal departments (HR, IT, Facilities, Finance) to ensure smooth operation of lab activities; coordinate the grant application (pre-award) and administration (post-award) processes including independently researching and identifying funding opportunities, completing funding application submissions, and budgeting and forecasting grant expenditures; assist with manuscript preparation and editorial responsibilities as needed; and perform other related duties and tasks as required or assigned.

Required Skills

Required Experience

Requires a high school diploma or equivalent and a minimum of 4 years (typically up to 7 years) of directly-related administrative support experience, or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained. Previous experience in an academic or scientific research environment is required.

Must have a demonstrated knowledge and understanding of grant proposals and procedures, including previous experience with budgets, financial spreadsheets, and reconciliation of grant spreadsheets; and previous experience overseeing the daily operations of research laboratories.

Requires the ability to work well independently with minimal supervision and under strict deadlines while managing a variety of projects of various complexities.

Requires strong analytical and organizational skills, excellent verbal/written communication and interpersonal skills, professional proficiency in Microsoft Office, Adobe Acrobat, Reference Manager, EndNote, Chem-Draw, and the ability to learn department-specific computer systems as needed.

Previous executive-level support skills are preferred.