Research Administrative Specialist
Sanford-Burnham Medical Research Institute 10 reviews - La Jolla, CA

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The Research Administrative Specialist provides advanced-level administrative support to a senior Principal Investigator, and associated research laboratory.

Supporting the research laboratory, will coordinate the grant application (pre-award) and administration (post-award) processes including independently researching and identifying funding opportunities, completing funding application submissions, and budgeting and forecasting grant expenditures; coordinate daily operations of the lab; assist with manuscript preparation and editorial responsibilities as needed; and perform other related duties and tasks as required or assigned.

In support of the Director of Academic Affairs, will also coordinate the administrative functions of the Academic Affairs Office including maintaining the department website and seminar calendar; scheduling and coordinating complex faculty seminars, symposia, luncheons, retreats and meetings; assisting the Faculty Promotion Committee with various tasks including recording minutes at meetings, preparing promotional packages and updating documents/processes as needed; coordinating and liaising with internal departments as needed; and performing other related duties.

Required Skills

Required Experience

Requires a high school diploma or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained. Requires a minimum of 6 years (typically up to 10 years) of directly-related administrative support experience. A minimum of 3 years of administrative support experience at Sanford-Burnham or a similar research institute is also required.

Must have demonstrated in-depth knowledge and understanding of research administration including preparation of grant proposals, funding agency requirements, experience with budgets, knowledge and ability to interpret grant requirements/regulations and funding agency guidelines in order to disseminate to PI’s and collaborators; and previous experience overseeing the daily operations of a large research laboratory.

Must have prior experience planning large meetings and symposia, interacting with senior level researchers and other external parties and the ability to work well independently with minimal supervision and under strict deadlines while managing a variety of projects of various complexities.

Requires the ability to work well independently with minimal supervision and under strict deadlines while managing a variety of projects of various complexities.

Requires strong analytical and organizational skills, excellent verbal/written communication and interpersonal skills, professional proficiency in Microsoft Office, Reference Manager, Adobe Photoshop, EndNote, Chem-Draw, and the ability to learn department-specific computer systems as needed.

Bachelors degree is preferred.

This position is currently open only to current SBMRI employees. Applications from non-SBMRI employees will not be considered at this time. Internal applications must be received no later than 5:00pm on April 5, 2013.

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