Research Assistant 3 - Clinical Research Facilitator
Case Western Reserve University - Cleveland, OH

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The clinical research facilitator (research assistant 3) supports the research endeavors of community health care practices, research investigators and leaders of resource groups within the NIH-funded Clinical and Translational Science Collaborative (CTSC) and the Case Comprehensive Cancer Center. The clinical research facilitator will work with these stakeholders to develop and conduct clinical research, quality improvement, and practice enhancement projects, in support of the PBRN Shared Resource. The clinical research facilitator will be primarily responsible for coordinating PBRN research project development, implementation and results dissemination (75%). In addition, this position will be responsible for coordinating the implementation of practice enhancements through quality improvement (25%).


Identify practice and community research needs and coordinate activities between practice sites, the CTSC, the Department of Family Medicine (DFM), and investigators leading specific research projects.

Develop research protocols based on the needs of the practice, academic health center investigator and/or community organization.

Maintain records and reporting on multiple projects.

Evaluate adequacy of methodology and data collection techniques, propose changes to protocols as needed.

Prepare and submit IRB applications.

Work with all members of practice staff to coordinate the development or improvement of research protocols.

Trains physicians and medical office personnel to follow research protocols.

Collect and analyze data.

Maintain regular communication with practices, partners and investigators regarding the status and findings from recent or ongoing research projects.

Maintain accurate and thorough records for multiple projects.

Attend and participate in staff meetings, attends local and national research meetings as s deemed appropriate.

Solicit practice needs for changes to be implemented and provide information and assistance in change implementation.

Conduct or supervise periodic chart audits and time-motion studies to provide feedback to practitioners and staff regarding performance.

Assist physician or medical director in planning, organizing and delivering orderly medical management.


Assist researchers in seeking and obtaining funding sources for research at both the local and national level.

Identify practice / community needs for CME and communicate them appropriately.

Train newly hired research facilitators.

Perform other duties as assigned.


Department: Daily contact with supervisor and department personnel.

University: Occasional contact with other departments.

External: Daily contact with partner organizations, including CWRU, all local health care systems (MH, UH, CC, VA), independent physicians, and organizations that serve community.

Students: Contact with student employees.


May oversee the work of other research assistants, students, and clerical staff.


Experience: 3 to 5 years of related experience required. Significant experience working in health care and/or clinical research settings is required. Experience implementing clinical research studies, independently preparing and submitting IRB applications, and assisting with other significant aspects of the research process, including writing manuscripts is also required. Experience working in primary care, pediatric, or community-based medical and/or dental practices is preferred. Program evaluation experience and/or quality improvement experience desired.

Education and/or licensing: Bachelor’s degree in clinical research, a health care field, social sciences, public health or related field required; Master’s degree preferred.


Knowledge and understanding of commonly-used concepts, practices, and procedures within the field of practice-based research, including developing and implementing clinical research studies, independently preparing and submitting IRB applications, and assisting with other significant aspects of the research process, including writing manuscripts.

Ability to perform independently preparing and submitting IRB applications, collect and analyze data analysis,

Professional and effective verbal and written communication skills.

Strong interpersonal skills; ability to work and communicate with various individuals from a broad spectrum of disciplines, technical and educational backgrounds within the department, school and university, and with individuals outside the university.

Strong organization skills; ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy and time management skills.

Excellent customer service skills; ability to maintain effective working relationships and address the potential and current needs of customers.

Ability to work effectively independently and collaboratively within a team. (Must be highly motivated, responsible, dependable and a self-starter.)

Ability to work with sensitive information and maintain confidentiality.

Ability to maintain familiarity and demonstrate knowledge of department and PBRN priorities, leadership and programs.

Ability to problem-solve effectively, and demonstrate good analytical skills, good judgment and logical decision-making.

Ability to work in a fast-paced, changing environment, and conform to shifting priorities, demands and timeline. Must demonstrate flexibility, and be able to adapt to varying workloads and respond appropriately under pressure.

Proven ability to successfully follow-through on assigned projects.

Must demonstrate willingness to learn new techniques, procedures, processes, and computer programs as needed.

Ability to rely on and follow instructions and pre-established guidelines to perform the functions of the job.

Proficiency in Microsoft Office, SPSS, database applications, and with internet navigation. Atlas TI experience preferred.


Position requires evening and weekend hours, depending on current projects. Must be able to drive to practice sites. Individual must possess a valid driver’s license. Work will be performed at clinic and partner sites around the State of Ohio and within a 2.5 hour travel radius. May drive to various practice sites up to five days per week. Some work will be performed in community health care environments where the individual may be inadvertently exposed to biohazards.


Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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