S. Program & Financial Asst., #0274 - Closes 11/27/12
National Education Association (NEA) - Washington, DC

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The essential functions of this position include providing high-level specialized program and financial expertise, as well as serving as an administrative and technical resource for the Center for Organizing programs and projects. The incumbent provides administrative support to the Center for Organizing, takes notes and minutes during constituency and counsel meeting, writes and edits departmental reports, consultant and travel vouchers, researches and synthesizes departmental financial, project and program data, and creates Power Point presentations. The incumbent also assists in the planning of large conferences/meetings, including handling logistical arrangements and providing on-site support; makes hotel and travel arrangements. The incumbent also works closely with the Center for Organizing Manager for Business Affairs in providing the department with support including, but not limited to, developing tracking systems for various departmental reports; coordinating department projects and with implementing NEA policies and procedures. The incumbent processes and tracks contractor and vendor contracts; prepares departmental spreadsheets; and develops and maintains databases. In addition, the incumbent provides technical assistance for office computer equipment and serves as technical liaison. To carry out these responsibilities, the incumbent uses a personal computer, associated software, and travels occasionally

Required Skills

Minimum Education Requirement: Associate degree in Business Administration, Accounting, or related discipline, or an equivalent combination of education and experience from which comparable knowledge and skills may be obtained. Minimum Qualifications: Extensive and writing, verbal and customer service skills. Three years of financial analysis experience to include database development, reviewing and analyzing accounts and expenditures, developing organizational budgets, designing financial presentations, and resolving financial matters. Experience using NEA’s financial management system, such as PeopleSoft, Excel, Access, or similar systems needed to create complex databases or to forecast program expenditures. Advanced skills in using financial and software applications for developing presentations, creating complex graphs, or developing specialized financial reports. Other Requirements: Minimum typing speed – 50 wpm. Must be able to work extended hours on evenings and weekends. Samples of work products (e.g., reports, correspondence, spreadsheets, database and presentation materials) may be required at the time of the interview. Will require writing exercise after face to face interview. Some travel required (up to 20 overnights per year).

Required Experience

Selection Criteria: Tier 1 (Essential): Advance interpersonal communication and customer service skills to interact with all levels of staff and governance. Advance writing skills, including but not limited to, taking notes during meetings, producing minutes and drafting reports and communications for high level management staff and governance. Proven current experience in meeting and conference planning of meetings of over 100+ attendees. Proven current experience gathering, analyzing, and validating financial data. Proficient knowledge of NEA’s online financial and administrative systems, i.e., FMS, Chart of Accounts, and Department of Labor (DOL) codes. Proven advanced skill in the use of word processing, and presentation applications and database, spreadsheet, and financial management software. Proven skill writing and editing reports, minutes and memos and handling confidential matters with discretion. Proven ability to handle multiple and complex tasks simultaneously under stringent timeframes and changing conditions. Demonstrated use of sound judgment for decision-making and ability to follow through on tasks with minimal supervision. Successful references. Tier 2 (Significant): Experience collecting and synthesizing data. Demonstrated initiative in using technology to improve efficiency and effectiveness of work and office operations. Tier 3 (Desirable): Knowledge of mission and programs of the Center for Organizing.