SC ADMIN SPEC I - PT
Southeastern Freight Lines - Baton Rouge, LA

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The SC Administration Specialist I is responsible for general clerical duties that assist in the operational function of the service centers. In this role, the SC Administration Specialist I performs a variety of functions that may include a specialization or combination of activities in areas such as scanning, driver check-in, working in the Gate Office, cashier, or receptionist. The SC Administration Specialist I may perform some of the duties assigned to SC Administration Specialist II or III; however, the duties below comprise the majority (the highest percentage when compared to other duties) of daily work.

Scanning
  • Uses a scanning machine to ensure bills are properly loaded into the company's computer system for processing.
Bill Running
  • Performs pick-up of bills in routing office and delivers to various locations on the dock.
  • Returns manifest to Linehaul after supervisor closes out a load.
  • Delivers bills from the gate to the gate office.
  • Computes totals of document items.
  • Compares figures and totals on documents with statement of accounts submitted by accounting department to verify accuracy of documents.
  • Assists in scanning, filing, and sending loads to the dock.
  • Locks the gate after 8:30 PM
  • May provide assistance to the Linehaul Dispatch area when associates are on vacation or are out sick.
Gate Office
  • Receives drivers at gate and obtains information on driver's name and freight that is on the trailers.
  • Looks to see if anything is nose-loaded for a particular destination.
  • Assigns drivers a number and assigns appropriate place to unhook trailer.
  • Prioritizes loads to ensure quick handling and provides this information to the Supervisor.
  • Checks off loads as they are sent down the dock to ensure every trailer has been counted.
  • Checks expedite shipments at the end of each night and matches supervisor's expedite forms to their forms to ensure efficient handling of all expedited shipments.
  • Checks credentials or approved roster before permitting anyone entrance to the service center.
  • Directs visitors and truckers to various parts of the building or premises.
  • Inspects outgoing traffic to prevent unauthorized removal of company property or products.
  • Records number of trucks or other carriers entering and leaving.
Cashier
  • Verifies number of pro labels issued to, used, or returned by all local drivers.
  • Verifies number of bills issued to drivers and accounts for each bill at time of check-in.
  • Balances daily cash report and accounts for all bills.
  • Makes and prepares all bank deposits and checks and verifies all night deposits.
Receptionist
  • Provides daily phone coverage for the service center by operating a switchboard console.
  • Provides applicants with applications and collects them upon completion.
  • Welcomes visitors to the service center.
  • Other duties as assigned by management.
Requirements:
  • High School diploma or General Education Degree (GED) OR one to three months related experience and/or training OR equivalent combination of education and experience required.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
  • Ability to perform basic mathematical operations.
  • Ability to apply common sense understanding to carry out instructions in written, oral, or diagram form.
  • Knowledge of computer systems preferred.
  • Ability to operate a 10-key adding machine preferred.
  • Knowledge of trucking industry freight bills preferred.
  • Excellent communication skills required.

Southeastern Freight Lines - 21 months ago - save job - block