SENIOR SECRETARY-Title V PACTO Grant Funded
Arizona Western College - Yuma, AZ

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Required: High school diploma, two years secretarial experience involving purchasing and use of budget codes, good keyboarding and note-taking technique with word processing experience, excellent verbal and written communication skills. Preferred: Background with similar students being served. Demonstrate bilingual fluency in English and Spanish, with excellent written and verbal skills in both languages. College coursework in secretarial science preferred. NOTE: Position is grant funded

TYPICAL DUTIES:

Provides general assistance to project staff in utilizing appropriate technology. Maintains, verifies, and retrieves records. Assigns proper budget codes; prepares, tracks, and monitors expenditures according to procedures.

Schedules meetings, facilities, classrooms, and equipment according to established procedures, makes travel arrangements as requested; and maintains appointment calendars. Assists in the coordination of training and necessary travel.

Maintains program inventory, supplies, and materials, according to established procedures. Design and maintain function filing system for all necessary documents.

Composes, edits, types, and proofs correspondence, reports, memos, and other documents as assigned. Completes and routes purchase requisitions and work orders as assigned. Assists with preparation/filing reports to U.S. Department of Education, under direction of project staff.

Performs other related duties as assigned.

CLOSING DATE:

January 22, 2012 at 5:00 p.m.

APPLICATIONS:

Address applications or inquiries to:
Human Resources Department
Arizona Western College
P.O. Box 929
Yuma, AZ 85366-0929
Phone: (928) 344-7504 / FAX: (928) 317-6001
TDD (928) 317-6006
human.resources@azwestern.edu

APPLICATION
PROCEDURE:


The following materials are required for application.
Please note that incomplete, illegible, or late application materials will not be reviewed.
1. Completed application (available on-line)
2. Resume
3. Letters of recommendation (should be available upon request)

Arizona Western College requires Criminal Background checks on all candidates who accept job offers who accept job offers in positions working with students or college assets. The report includes misdemeanor and criminal charges, and court convictions. Employees are able to view the report if desired and may obtain a copy from the contracted agency.

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