American Civil Liberties Union - New York, NY

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SPECIAL ASSISTANT/PARALEGAL [IRP-09] American Civil Liberties Union Foundation

Equality Center and Immigrants' Rights Project, CA

For more than 93 years, the American Civil Liberties Union Foundation (ACLU) has been at the forefront of virtually every major battle for civil liberties and equal justice in this country. Principled and nonpartisan, the ACLU has offices in all 50 states, Washington, DC and Puerto Rico, and brings together the country's largest team of public interest lawyers, lobbyists, communication strategists, members and activists in the advancement of equality, fairness, and freedom, especially for the most vulnerable in our society.

The Center for Equality and the Immigrants' Rights Project in the National office in San Francisco are seeking applicants for the full-time position of Special Assistant/Paralegal to provide support to the DirectorofEquality Center and lawyers at the Immigrants' Rights Project (IRP).


The Center for Equality co-ordinates the ACLU's work aimed at making real the constitution's promise of equal treatment for all. The Center's work focuses on racial justice, immigrants' rights, voting rights and the rights of disabled people. The Center brings together all the tools the ACLU uses to make change and both protect and increase personal freedom: lawsuits, passing laws, regulations, and persuading the public. The Center helps the ACLU's lawyers, lobbyists, advocates and communications specialists create and execute strategic plans that integrate the ACLU's work on an issue. The Center is built on the idea that fighting for civil liberties means persuading judges and lawmakers and persuading the American people.

The Immigrants' Rights Project conducts the largest litigation program in the country dedicated to enforcing and defending the constitutional and civil rights of immigrants and to combating public and private discrimination against non-citizens. The Project also supports and coordinates the immigrants' rights work of the ACLU's 53 affiliates around the country. IRP maintains offices in New York and California with a staff of lawyers, paralegals, full-time legal fellows, interns and volunteers. Among IRP's current areas of litigation and advocacy are: immigration detention; state and local anti-immigrant laws and practices; immigration enforcement practices; racial profiling of immigrants; discrimination in the criminal justice system; workplace rights; impact of national security policies on non-citizens; and expanding fairness and due process in the immigration removal system including access to the courts.


Special Assistant to the Director of the Equality Center (50%):

Manage the Center Director's schedule and coordinate travel logistics.

Schedule, arrange and coordinate meetings and conference calls and prepare materials for same.

Serve as the liaison to Accounting for vendor payments, reimbursements and expenses; conduct monthly budgetary review and alert the Director to any budgetary concerns.

Maintain and update the Advocacy section of the intranet site.

Ensure that departmental databases and tracking systems are updated and maintained in a timely and accurate manner.

Draft, proofread, edit and finalize correspondence, reports, essays and legal documents.

Other general duties as assigned.

Paralegal, Immigrants' Rights Project (50%):
Prepare and file legal pleadings; arrange for service of legal documents, prepare and serve discovery documents and research on court rules and procedures.

Maintain case files, attorneys' correspondence files, and internal litigation tracking systems including case summaries and calendar of litigation deadlines and hearings.

Work collaboratively with team of other paralegals and support staff to provide administrative and litigation support to attorneys.

Respond to individuals contacting the Project for legal assistance.

Update content on the ACLU website and intranet.

Provide support to attorneys in the recruitment, hiring and supervision of law student interns. Assist in the administration of the legal internship program.

Supervise the recruitment, hiring and training of undergraduate interns.

Handle special projects and other duties as assigned by professional staff and the Office Manager.


An Associate's or a Bachelor's degree preferred.

A minimum of two years of paralegal or related experience preferred.

Experience providing administrative support preferred.

Strong research skills, including internet research, required.

Must be well organized, efficient, highly motivated, able to handle multiple tasks simultaneously and see them through to completion, work well under tight deadlines, and take initiative.

Must possess strong organizational and administrative skills and the ability to multitask and meet deadlines.

Strong written and oral communication skills; strong interpersonal skills.

Ability to work independently as well as within a team while maintaining a high level of efficiency and professionalism.

Strong computer skills, including Microsoft Office; familiarity with spreadsheets preferred.

Experience creating tables of contents, tables of authorities, mail merges, and creating/inserting macros.

Basic knowledge of Westlaw is preferred.

Experience with web design, layout, and electronic posting of content is a plus.

Commitment to public interest work and to civil liberties in particular is essential.


The ACLU offers compensation commensurate with experience and within the parameters of the ACLU compensation scale.


Interested persons should submit a cover letter (include salary requirements), resume, a non-fiction writing sample (sample will not be returned) and three (3) references by email to hrjobsIRP@aclu.org - Reference [IRP-09/JCEN] in the subject line. Please note that this is not the general ACLU applicant email address. This email address is specific to Center for Equality and the Immigrants' Rights Project postings. In order to ensure your application is received please make certain it is sent to the correct e-mail address. You can expect to receive an automatic response that acknowledges the submission of application materials.

Alternatively, applications can be mailed to:
The Center for Equality

American Civil Liberties Union


95 Drumm Street

San Francisco, CA 94111

Please indicate in your cover letter where you found this job listing .

Applications will be accepted until position is filled.

This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and or posting at any time without advance notice.

The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, and veteran status.

We encourage applicants with disabilities who may need accommodations in the application process to contact: HRJobINCLReq@aclu.org . Correspondence sent to this address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.

The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name "ACLU."

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