BUFFALO BOARD OF EDUCATION
OFFICE OF TALENT MANAGEMENT
ROOM 720 CITY HALL
BUFFALO, NEW YORK 14202
RECRUITMENT BULLETIN #14-17 APRIL 1, 2014
BUFFALO BOARD OF EDUCATION VACANCY
POSITION: SCHOOL CLERK – TEMPORARY
SALARY: $35,189 - $40,593
LOCATION: PS # 91 HAMLIN PARK SCHOOL
DISTINGUISHING FEATURES OF THE CLASS
Incumbents of a position in this class perform difficult and responsible clerical work in a school administrative office. They are responsible for the performance of varied clerical tasks requiring the exercise of independent judgment, a complete understanding of the rules, policies and procedures of the office, and the operation of a typewriter, CRT terminal, personal computer, word processor, printer and other related office equipment. Incumbents receive infrequent instruction in the performance of their work; however, new problems are referred to a superior before action is taken. Employees in this class work under general supervision of the School Principal/Assistant Principal. Supervision is exercised over clerical personnel assigned to the school.
Relieves Principal/Assistant Principal and directs the activities of the administrative office of the school:
acts as a liaison between the Principal/Assistant Principal and office/building personnel and faculty members;
Reproduces and types from various sources letters, bulletins, forms and memoranda pertaining to a school office;
composes and types original written communications;
Compiles weekly, monthly and annual reports and records;
maintains and updates records on same;
Compiles, enters and maintains bi-weekly payrolls of faculty and school staff;
Receives visitors, answers inquiries and callers and refers them to proper school officials;
Receives, sorts, and distributes incoming mail;
Prepares, maintains and inputs permanent record cards of pupils;
prepares and issues transcripts of pupils' records to high schools, colleges and universities;
Requisitions materials and supplies as approved:
checks upon delivery and issues to faculty members/staff;
May be required to receive, count and deposit all monies that pass through the office:
issues receipts and maintains financial records/reports of same;
May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer and related office equipment;
May be required to open the school doors for callers to enter the building;
May be required to take charge of the administrative office during summer months, when school is not in session or when directed by the Principal/Assistant Principal;
Performs related duties as required.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of office terminology, procedures and equipment;
Thorough knowledge of Business Arithmetic and English;
Ability to operate a typewriter/alpha-numeric keyboard at 35 wpm to produce an accurate and clean copy;
Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer and related office equipment;
Ability to understand and carry out oral and written directions;
Ability to plan and supervise the work of subordinates;
Ability to establish an effective working relationship with pupils, parents and school officials;
Courtesy; tact; physical condition commensurate with the demands of the position.
Applicants must have continuous and permanent status in any city department for one year as an Account Clerk-Typist, Account Clerk-Stenographer, Administrative Aide, Legal Secretary, Legal Stenographer, Report Technician, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Stenographer, Senior Typist, Stenographer, Typist or Typist (Spanish Speaking).
In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on application.
Special Requirement: Applicants must pass a qualifying keyboarding test at 35 wpm.
Applicants that have previously qualified on a qualifying typing/keyboarding test at 35 wpmadministered by the City of Buffalo Civil Service, for examination purposes, will not be required to participate in another typing/keyboarding test.
Note: Candidates will only be allowed to participate in an exam and be approved or certified for appointment to departments where the rate of pay for School Clerk is at a higher rate of pay than their current position, even if their title is listed above.
(A) Associate's Degree from an accredited college or business institute in Secretarial Science or a closely related field including a course typing or keyboarding (course must be listed on application) and one year of full-time experience where work involves the operation of an alpha numeric keyboard;
(B) Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in typing or keyboarding (course must be listed on application) and three years of full-time clerical experience, one year of which must have been in the operation of an alpha numeric keyboard.
Note: Verifiable part-time experience will be pro-rated to meet full-time experience requirements.
Proof of education must be presented at time of appointment.
Special Requirement: All applicants must pass a qualifying keyboarding test at 35 wpm.
Applicants that have previously qualified on a qualifying typing/keyboarding test at 35 wpm
administered by the City of Buffalo Civil Service , for examination purposes, will not be required to participate in another typing/key
FINAL FILING DATE:
APPROVED: April 15, 2014
Darren J. Brown
Chief of Talent Management
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