Secretary - Padnos School of Engineering
Grand Valley State University - Allendale, MI

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Provides clerical support for a department-office. Generates a variety of materials such as reports, memorandums, course syllabi and evaluations, correspondence, forms, and tests using computer systems. Proofread and correct materials; edits grammatical errors. Performs receptionist duties such as receiving visitors, answering the telephone, taking messages. Receives, opens, routes mail and may compose responses to standard inquiries. Maintains filing and-or database and record keeping systems on paper and-or computer. Prepares reports which may require compiling and computing statistical data. Disseminates information which may require explanation and interpretation of the university-departments-divisions' policies and procedures including limited student advising. Acts as a liaison between department supervisor and department staff and-or campus community. Prepares IDC, travel vouchers, deposit requisitions and other forms for the department. May assist with graduation audits. May assist with departmental admissions process. Maintains records by performing duties such as monitoring, tracking expenditures, and preparing statements for distribution regarding the status of records, lists, or accounts. Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures; answer routine inquiries; and schedule appointments and meetings, facilities and events. Establish and maintain filing and recordkeeping systems. Inventory and order textbooks, supplies and-or merchandise. Makes and confirms travel arrangements. Makes and confirms travel arrangements. Takes, transcribes and distributes departmental meeting minutes. Reviews budget reports and reconciles the reports with the department-office's records. Coordinates special events. Maintain department's library. Assist students with registration, drops, and adds

Responsibilities - Non-essential Functions

Required Qualifications and Education
High school graduate. Minimum of two years of related work experience and-or relevant training. Ability to work under pressure and meet deadlines. Ability to maintain positive interpersonal relationships. Ability to operate office equipment. Ability to provide quality customer service. Ability to maintain satisfactory work performance and attendance records. Possess strong verbal and written communication skills. Typing and spelling competency Experience with various computer software applications.

Preferred Qualifications and Education
Some college course work. Experience in higher education.

Job Classification/Range (For Hourly Staff Only)

C-2 ($14.31 - $18.99)

Salary Range (For AP/Faculty Only)

Robert C. Pew Grand Rapids Campus

Date Position will Post to the Web

Application Deadline Info

How To Apply
Click "Apply to this Posting. Include a cover letter and resume. The online system will allow you to attach these documents electronically.

Job Category

Job Type
Full-Time 12 month

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