Secretary 1
University at Buffalo - Buffalo, NY

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GRADUATE SECRETARY:
-Conduct departmental tours, respond to emails and phone calls, manage Facebook page, update and assemble application information packages, coordinate meeting agendas and setup of Admissions committee meetings, work with the CSDCAS program and update daily. Activate ePAY record student application fees and generate reconciliation report, manage incoming applicant information.
Meet regularly with Graduate Admissions Director and develop recruitment materials and procedures.

-Coordinate Annual CDS Open House

-Manage Admissions Databases: CSDCAS, WebAdmit database and Gradmit

-Communicate with students about their records and paperwork associated with their programs including all graduate forms, maintain student databases, handle TA/GA assignments, fellowships, and process all appropriate forms.

SECRETARY TO CHAIR:
-Assist Chair with departmental correspondence and reports, meetings, surveys, maintain calendar and appointments as necessary, manage travel arrangements, payments and reconciliation, faculty dossier preparation, assist Chair and Department Administrator on special projects

-At the discretion of the Chair, process faculty forms, maintain material related to alumni, process adjunct and volunteer appointments, maintain course syllabi, faculty travel, meetings, coordinate graduate school commencement/CDS awards ceremony

-Assist with Workstudy Program

Individual must have excellent typing, computer and database skills (strong knowledge of Microsoft Office programs), the ability to work well with others and independently and perform tasks in a timely, efficient, and accurate manner; supervise the Keyboard 1 specialist. Confidentiality and exceptional ethics are required.

Position Category:
Clerical/Secretarial/Trades

Minimum Qualifications
1. Transfer Eligibility Requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title. 2. Reassignment Requirement: You must hold the same title at the University at Buffalo. 3. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

** ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. **

A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the web address provided on your canvass letter.

Preferred Qualifications
Must have excellent telephone, computer, and interpersonal skills.
Proficient with Microsoft Office
Knowledge of University policies and procedures.
Knowledge of University computer programs/software

Physical Demands

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