The City of Avondale Finance and Budget Department has an opening for a part-time Senior Account Clerk. The position hours will vary based on department operational needs. No benefits are associated with this position.
Under general supervision, performs general and specialized clerical tasks involving the issuance of privilege (sales) tax licenses, professional business licenses, and special events licenses and the collection and recording of license application and renewal payments, tax remittances, and penalty and interest assessments. Performs other related duties as assigned.
Examples of Duties:
Receives, processes, and deposits daily transaction privilege tax/business license applications and payments, tax returns and remittances, and other related documents and payments. Reviews license applications and sales tax returns and related payments to verify accuracy and completeness prior to issuing licenses and posting to proper accounts. Processes monies received by balancing, reconciling, and preparing daily deposits, and assigning to proper accounts prior to deposit with Cashiering Services. Reconciles deposits to general ledger. Updates, bills, and reconciles taxpayer accounts.
Maintains a computerized system and records to account for, monitor, and track privilege tax/business licenses and related tax activities of businesses operating within city limits. The computerized records are supplemented by manual records as necessary. Performs computer-based input, processing, and corrections of license applications and payments, tax returns and remittances, and related documents and activities.
Provides guidance and assistance to business owners, taxpayers, and work units or departments within the City. This may include assisting business owners with applying for privilege tax/business licenses; answering questions from taxpayers regarding their tax returns; assisting taxpayers with filing amended tax returns; contacting and meeting with delinquent taxpayers in the office to assist them in filing returns; arranging for settlement of tax liabilities; and informing taxpayers of consequences of non-payment of taxes; interpreting and explaining the licensing and sales tax ordinances, and resolving basic sales tax-related problems.
Researches and follows up on delinquent accounts such as taxpayers who do not file (missing filers), taxpayers who file but do not pay (non-payers), and taxpayers with outstanding assessments. This may include contact with taxpayers by telephone or written letters and other correspondence.
Prepares a variety of license and sales tax reports.
Supports city policies, goals and objectives and works with management and other staff to achieve such goals and objectives.
Performs other related duties as assigned.
Work requires good knowledge of modern office processes and methods including computer equipment and principles and practices of recordkeeping. Level of knowledge equivalent to four years of high school or equivalency.
Over one year experience in sales tax licensing and tax collections, accounts receivable, and providing customer service, or equivalent combination of experience and training that provides the knowledge and experience necessary to perform the work.
Must possess a valid Arizona Operator's Driver's License at time of hire.
Work requires the ability to read, interpret, and explain city codes and ordinances and forms/documents related to licensing and sales taxes such as license applications, tax forms, instructions, and other related forms/documents.
Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division.
Work requires the ability to communicate clearly and concisely, both orally and in writing, and requires the ability to write correspondences and memos.
Job has no responsibility for the direction or supervision of others.
Work requires analysis and judgment in accomplishing diversified duties; the exercise of independent thinking within the limits of policies, standards, and precedents; and the ability to proficiently use job-related computer software programs and perform accurate data entry and maintenance of computerized files and records.
The incumbent in this position will contact and work with individuals outside of and within the organization. These contacts will involve businesses owners, taxpayers, and the general public, as well as similar work units or departments within the City that may require information or be involved in decision making or providing approval or decision making authority for city licensing and sales tax matters. Work requires the ability to establish and maintain effective working relationships and the ability to deal courteously and tactfully with all contacts. Employee must maintain regular attendance.
Applicants will need to complete and submit an employment application on-line at www.avondale.org. If you have any questions, please contact the Human Resources Department at 623-333-2200.