Senior Administrative Associate - Site Manager of Briscoe-Garner Museum
University of Texas at Austin 326 reviews - Austin, TX

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Purpose To serve as the site-manager for the Briscoe-Garner Museum Division of of the Dolph Briscoe Center for American History, responsible for the daily operations and maintenance of the facility. The position will report to the Assistant Director responsible for other off-campus divisions of the Briscoe Center.

Essential Functions Coordinate and execute all programs and special events at Garner Museum, including Garner Seminars, Education events for secondary schools and area colleges, John Nance Garner Day celebrations. Supervise museum staff, currently .5 FTE building attendant and .5 FTE administrative assistant. Coordinate the planning and implementation of publicity, promotion and public information programs for activities conducted at the Museum in concert with the Public Affairs Officer of the Briscoe Center. Assist the Friends of John Nance Garner with the events and activities they sponsor on behalf of their Briscoe-Garner Museum fundraising efforts. Maintain membership information on FilemakerPro and issue renewal notice. Record donations on the UT VIP system. Prepare acknowledgement letters for members. Work with exhibits and curatorial staff of the Briscoe Center to execute the exhibitions of the museum, including research, writing, fabrication, and installation. Greet visitors and conduct interactive orientations and walking tours to visitors or educational groups. Monitor the facilities and grounds, making recommendations to supervisor regarding repairs and maintenance, locating possible contractors, and evaluating the execution of those repairs when supervisor is not on site. Serve as the Briscoe-Garner representative in community and city government relations and relationships and attend the meetings of those organizations to which the Briscoe-Garner Museum has institutional memberships. Occasionally travel to UT Austin campus to conduct research, to attend staff meetings, etc.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Marginal/Incidental functions Other related functions as assigned.

Required qualifications Bachelor's degree and three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level, or high school graduation or GED, and seven years of clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level. Experience performing complex administrative functions. Demonstrated experience with planning events. Superior written and verbal communication skills. Demonstrated professional demeanor and initiative. Demonstrated strong attention to details, ability to work under pressure and to meet deadlines. Demonstrated strong interpersonal skills and ability to successfully work with a diverse community. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications Bachelor's degree and seven years of clerical experience, including five years at the Administrative Associate level. Experience with the UT Austin VIP program. Experience as a clerical supervisor. Experience coordinating public programs. Experience in specialized development work or in a related field. Experience working with the public. Demonstrated ability to excel, to be highly motivated, to exercise initiative and willingness to put forth an extra effort getting a task accomplished. Demonstrated ability to be supervised and to be flexible with working assignments and environments. Demonstrated excellent communication and organizational skills. Experience working with advisory board members. Experience directly related to the Essential Functions listed.

Working conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Lifting and moving Exposure to book dust, book mold or other airborne allergens; work in a shared office space; occasional intrastate travel;

Security sensitive; conviction verification conducted on applicant selected.

The retirement plan for this position is Teacher Retirement System of Texas ( TRS ), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, citizenship status, Vietnam era or special disabled veteran's status, or sexual orientation. Under Section 504 of the Rehabilitation Act and the Americans with Disabilities Act, disability accommodations will be provided, as needed.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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