Responsible for directly handling administrative details for the Cyert Center for Early Education. These include a combination of the following: handling confidential matters; assists in hiring and training new office staff; works closely with the Program Assistant to create a cohesive administrative team; available to cover the front office in the Program Assistant's absence; overseeing the flow of paper and work through the office; formulates in-house financial reports for classrooms, kitchen, and Center directors; manage Center parent accounts which include tuition receivables, holding accounts, monthly deposits, benefits subsidy and payroll deduction; handle the Center's personnel/payroll systems that include HREM transactions, personnel files, job postings and time cards; tracking and overseeing purchases for the Center including the administration of the procurement card system, monthly food costs, classroom purchases and spending from the fund raising and professional development budget lines; serves as building and property manager for the department; overseeing utilization of facilities and equipment; reviewing and approving invoices for payment; responding directly to correspondence, phone inquiries and visitors; initiating confidential payroll/personnel actions on behalf of Center educators and staff as well as payroll deductions for family tuition payments; assisting with development of departmental business policies and procedures; advising newly hired educators and staff, families and student employees regarding paperwork, schedules and requirements needed to keep files current; interpreting and implementing University policies/procedures
Qualifications
:
Minimum: Education: Associate's degree or equivalent combination of training and experience
Licenses: Pa Child Abuse History Clearance, Criminal Record Clearance; Annual Physical; bi-yearly negative TB test; FBI Clearance
Experience: At least 3 years experience in an administrative position and budgeting experience
Skills: Analytical, organizational, reasoning, supervisory and problem solving skills; ability to interact with campus community and external customers; excellent verbal and written communication skills; computer literacy; ability to maintain accurate and detailed records
Physical Mobility: Normally sedentary position with some mobility; i.e., able to travel to other campus locations; may require some bending, stretching, pushing as well as lifting of several reams of paper, etc
Environmental Conditions: Usual office setting, close contact with computer monitor, keyboard, and mouse for long periods of time
Other: Weekend and evening hours may be required
Preferred: Education: Bachelor's degree or equivalent combination of training and experience
Experience: Experience in an early childhood setting as well as some supervisory experience
Job Function
:
Administration/Management
Primary Location
:
United States-Pennsylvania-Pittsburgh
FT/PT Status
:
Regular Full Time
Organization
:
HR OPERATIONS
Minimum Education Level
:
Associate's Degree or equivalent
Preferred Education Level
:
Bachelor's Degree or equivalent
Salary
:
Negotiable
Carnegie Mellon University - 12 months ago
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