Special Events Coordinator
University of Texas at Arlington - Fort Worth, TX

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Purpose To assist in the planning, preparing, and implementing support for all UTA Research Institute (UTARI) function, all non-UTARI events and programs conducted at UTARI, and other UTARI events held at other locations.

Essential Functions Planning all events/programs for UTARI administration. Acting as point of contact for events, from inception, execution and completion. Coordinating and supervising all special events and support activities on and off campus and within the community. Meets regularly with UTARI staff, and group sponsors to assist in planning and scheduling events and making arrangements for food and other services. Maintaining social media communication on UTARI Facebook and Twitter accounts, Posts UTARI activities daily on social media. Assists in maintaining and supporting the UTARI website. Develops and maintains information database Maintains frequent interaction with UTARI Communications and Marketing coordinator and other staff to keep the University News Service abreast of current publicity surrounding special events. Develops and maintains a working relationship with UTA events staff and non-UTA groups Acts as receptionist daily and for major visits, maintaining RSVP lists, and preparing name tags prior to events. Makes arrangements for housing. Works with the UTARI Financial Analyst to maintain budget expenditures and records for each function/event. Prepares reports as assigned Performs related duties as required; recommends improvements to procedures and policies.

Marginal/Incidental functions Other functions as assigned.

Required qualifications BA Degree and 3 years of experience or High School with seven years of experience. Excellent interpersonal and written/verbal communication skills. Working knowledge of audio-visual media. Excellent knowledge of Microsoft Word, Power Point, and Excel. Excellent knowledge of social media, specifically Facebook and Twitter. Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: college or college degree, list school name, degree type, major, graduated or not, and hours completed if not graduated. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications None provided

Working conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Regular office hours, occasional late afternoon and/ or evening hours required to support scheduled events. Criminal background check conducted.