Sr. Administrative Assistant - Faculty Development
University of Oklahoma - Tulsa, OK

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This is a new position that will assist in faculty development in the Dept of Pediatrics (40%), Bioethics (40%), and the Dean's Office (Summer Institute, 20%). You will perform faculty development oriented duties that are varied, often highly complex and of an advanced nature; serve as a resource to other support personnel; perform faculty support-related duties such as maintaining files, scheduling appointments, managing inventory, keyboarding, preparing reports, conducting correspondence, distributing information, conduct research and computation, manage office procedures, assist in budget preparation, and coordinating activities. Supervises a support staff or serves as the assistant for an Administrative Officer or Department Head.

Department Preferences

Special instructions to applicants

Benefits Provided:

Required Applicant Documents
Cover Letter
List of References


Listing date:

Physical Requirements:
Standard administrative office environment and exposure, including keyboarding. Up to 20% of this position will require mobility (moving from one room or building to another; traveling to locations in the community; etc.)

Ability to pull including using the upper body to exert force to draw, drag, haul or tug objects; to push including using the upper body to press against an object with force; reach including extending the arm or hand; stand including standing for short or extended time periods; engage in repetitive motions including movements of the hands, wrists or fingers; grasp including applying pressure to objects with fingers or hands; walk including moving by foot to accomplish tasks, particularly for extended periods of time or over a long distance; feel including perceiving size, shape, temperature and texture; touch including finger dexterity; speak including expressing oneself or exchanging information with others; hear including perceiving the nature of sounds at normal speaking levels with or without correction; receive detailed information through oral communication, and to make the discriminations in sound; see including unique visual requirements above and beyond the standard ability to see with or without corrective eyewear such as color vision, depth perception, etc.

Required Education and Experience:
High School Diploma or equivalent, and 36 months upper level administrative support-related experience within an academic/medical environment.

"Experience" is interpreted for this position to be upper administrative level with high proficiency in computer software including Microsoft Word, Excel, Access, Outlook and Publisher.

College degree preferred.

Required Certifications, Registrations, or Licenses:
These requirements may be imposed by federal, state or recognized accrediting agency as a prerequisite of employment

Required Skills and Proficiencies:
Please list the skills and proficiencies needed to perform the essential duties and responsibilities
-Highly proficient skills applicable to this position.
-Must be highly proficient on all Microsoft Office applications.
-Must have the ability to access, input, and retrieve information from the computer.
-Must be able to work independently, meet time deadlines, and be proactive.
-Excellent customer service skills and must be able to work successfully in a team situation with a diverse group of faculty and other staff.
-Must be able to follow directions and work as part of a team.
-Must be able to report to the work location regularly and in a timely manner.
-Professional manner and appearance.

Ability to take minutes at meetings and to report accurately the main points from those meetings.
Ability to manage Procard activity.
Ability to manage payroll activity for more than one department.

Valid Driver's License Required:

Special Indications:
Hiring contingent upon background check

University of Oklahoma - 15 months ago - save job
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