Sr. Secretary (In-House)
Pasco County, FL - Pasco County, FL

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Salary Disclosure:
Starting Salary: $11.70
Salary Range for this Position: $11.70 - $19.04

Current Pasco County Employees - Please refer to the Career Service Manual for starting salary information.

General Description:
Responsible and advanced clerical work, which includes administrative responsibility. Positions allocated to the class of Senior Secretary differ from positions in the class of Secretary either because of the independent performance of more complex secretarial tasks or because responsibility is involved as lead worker for clerical assistants. May perform bookkeeping work in compiling, maintaining, and review of fiscal records. Provides customer services by phone, in-person and through mail (electronic and hard copy).

Essential Job Functions:
Acts as a personal secretary and/or aide to a supervisor of a large or complex operating unit. Performs duties as an administrative aide for the supervisor. Participates in the work of the supervisor such as interviewing office visitors, securing details of specialized information from the visitor, and issuing information regarding the services or operation of the unit. Receives and screens calls. Refers callers to appropriate individual and department. Provides information and service to the public as needed. Prepares forms independently and composes letters, forms, and reports for supervisor’s signature. Sets up and maintains files, logs, and related technical information in the prescribed manner. Assembles information for supervisor’s use. Keeps supervisor’s calendar and schedules appointments. Takes minutes of conferences, meetings, and official functions when required. Compiles and distributes information. Enters and retrieves data from a computer and uses computer software needed for the daily operation of the unit. Assists in the preparation of invoices, bills, and records. May assist in other bookkeeping functions. Maintains records and reports for future review and use. Maintains inventory of equipment and property. Schedules maintenance of equipment. Requisitions supplies. Performs related work as required.

Knowledge, Skills and Abilities:
Knowledge of business English, spelling, and punctuation. Knowledge of office methods and procedures. Knowledge of some bookkeeping functions. Knowledge of the overall functions and operations of the unit to which assigned. Ability to prepare routine documents and compose letters and memoranda. Ability to read for comprehension. Ability to make decisions in accordance with the departmental rules, regulations, and policies. Ability to establish and maintain effective working relationships with employees and the public. Ability to operate office machines. Ability to make mathematical calculations with reasonable speed and accuracy. Ability to follow oral and written instructions. Ability to operate a personal computer.

Minimum Requirements:
Ability to communicate effectively using speaking, hearing, writing, and vision skills.

EDUCATION, TRAINING, AND EXPERIENCE: Graduation from high school or possession of an acceptable equivalency diploma. Three years of secretarial and/or clerical experience including typing experience and the operation of a personal computer. Familiarity with Microsoft Office and/or similar software.
  • Typing Speed: 55 cwpm
  • A typing score of 55 correct words per minute (cwpm) must be on file with the Pasco County Board of County Commissioners Personnel Division, or if a recommendation for hire is made a performance test must be scheduled for consideration for this position. Please carefully read the job description and supplemental questions for details on this requirement.
A comparable amount of directly related experience MAY be substituted at the County’s discretion for the minimum educational requirements if candidates are not available that fully meet the minimum requirements of the position as posted.

Must possess a valid driver's license.

Salary Information: salary for current Pasco County BOCC employees is in accordance with the Career Service Manual. The starting salary for all other candidates will typically be at the bottom of the pay range for the job classification; however, it may be higher within the range depending on the qualifications of the successful applicant, the pool of candidates and the job duties associated with the position.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.