Administrative and clerical work in support of an office or section.
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Answers phones and responds to inquiries. Maintains files, office records, and official records. Performs data entry and generates reports and forms. Composes proofs and mails and files correspondence.
Takes and transcribes dictation of correspondence, reports, minutes at meetings, and other related materials.
Coordinates meetings and advises office staff members of conferences and appointments as required.
Coordinates long-term, off-site file storage of project records, official records, and other office documents. Assembles and researches materials from files and records in preparing reports, summaries, tabulations, and office correspondence.
Prepares bi-weekly payroll and maintains attendance/leave records for division.
Operates standard office equipment including a personal computer, associated software, calculator, or copy machine as necessary to complete assigned duties.
Schedules meetings. Prepares and distributes materials.
Additional Duties :
May provide secretarial support to various boards and/or committees as required. Acts as receptionist as necessary.
May serve as a work leader for a section and supervise staff as assigned.
Opens and distributes mail as needed.
Performs other related work as required.
High School Diploma or GED and two (2) years of experience in support staff position required; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities.
Ability to use a personal computer and associated software. Skilled in the use and care of standard office machines.
Competent in the use of English, spelling, punctuation, math and modern office procedures to include record keeping methods.
Ability to handle telephone communications in a courteous manner.
Ability to work independently in carrying out assignments to completion.
Ability to maintain records and filing systems in an orderly and consistent manner. Ability to prepare, submit and maintain confidential personnel and risk management paperwork/information.
Possess and maintain a valid Florida driver’s license.